Virtual Admin Assistant

1 day ago

Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱25,000 - ₱40,000 per year

This is a remote position.

Philippine-based Filipino applicants.

Key Responsibilities

Administrative Support
  • Perform a variety of general administration tasks to support daily operations.
  • Manage correspondence including emails, letters, and electronic documents.
  • Handle printing, scanning, PDF conversion, and document collation.
  • Maintain organised and up-to-date electronic filing systems.
  • Ensure all records, working papers, and communications comply with company quality control and audit requirements.
Personal Assistant Duties
  • Provide direct administrative and personal support to company Directors.
  • Arrange and book appointments, meetings, and schedules.
  • Prepare and review documents, letters, and reports for Directors' approval.
Document Preparation & Management
  • Draft, prepare, and lodge financial statements, tax returns, activity statements, and ASIC documents.
  • Arrange document dispatch via Adobe Sign, including setting up required signing fields.
  • Download, prepare, and maintain ASIC forms, resolutions, minutes, and company records.
  • Review work for accuracy in details such as names, dates, amounts, and formatting before dispatch.
Client & Compliance Administration
  • Manage client correspondence, invoicing, and statements of account.
  • Attend to client administration needs, including receivables management and government/commercial form lodgement.
  • Review client ATO correspondence via ATOmate and prepare documents for Director review.
Accounting & Invoicing Support
  • Record time entries accurately in the company's time cost recording system.
  • Raise tax invoices for client work in progress and issue client account statements.
Training & Collaboration
  • Provide training and assistance to Directors, associates, employees, clients, and contractors as needed.
  • Support and coordinate with internal team members to ensure efficient workflow.
Other Duties
  • Undertake other administrative or reasonable tasks as directed by the company.
Requirements
  • Minimum 2 years' experience in a similar administrative role
  • Proactive, organised, and results-driven, with excellent time management
  • High attention to detail and accuracy
  • Demonstrated dedication, reliability, integrity, and self-motivation
  • Quick learner with strong ability to retain new information
  • Experience in data entry, document management, and general administration (preferred)
  • Strong communication skills – verbal and written
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Familiarity with HandiSoft, CRM, and ATO Portal (advantageous)
  • Excellent customer service skills
  • Degree qualified (preferred)
​
Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:


• Discipline and commitment to set working hours (strict shift times, not flexible)


• Use of time tracking software during work hours


• Active participation in team and client calls with your camera ON


• Consistent availability and responsiveness throughout your shift


• Treating this as a long-term, full-time job—not a side gig or freelance task

 Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

​

Benefits 1.     Monthly Salary: Php 35,000
 Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
You will be paid extra for overtime and Philippines' public holidays
Probation: 6 months and after Probation
  •  10 days annual leave credits
  •   5 days of sick leave
5.     HMO offered after 6-month probation
 Eligible for 13th Month Pay after 30 days
Annual Salary Review
Laptop provided after 30 days
9.    Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 5:30 AM to 2:30 PM Philippine time, Monday to Friday

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