Virtual Admin Assistant

3 days ago

Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱144,000 - ₱600,000 per year

This is a remote position.

Philippine-based Filipino applicants

Key Responsibilities:

  • Managing client emails for print and signage enquiries
  • Sending and tracking artwork proofs, and following up for approvals
  • Logging job details into our system or spreadsheet)
  • Preparing quote request details for my review and approval
  • Sending approved quotes and following up with clients
  • Updating job status (approved, in production, delivered, etc.)
  • Maintaining organised file structures for proofs, artwork, and invoices
  • Drafting standard client communication templates (proof approvals, delivery updates, etc.)
  • Providing weekly summary reports on quotes sent, proofs pending, and jobs completed
Requirements
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Strong organisational and administrative skills
  • Proficiency with workflow and tracking tools such as and Spreadsheets/Excel
  • Experience using Xero accounting software is highly desirable
  • Ability to manage client communication professionally
  • Familiarity with design, print, or signage workflows is a plus
  • Experience preparing reports, invoices or summaries for management

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

 This role requires:

  • Discipline and commitment to set working hours (strict shift times, not flexible).
  • Use of time tracking software during work hours.
  • Active participation in team and client calls with your camera ON.
  • Consistent availability and responsiveness throughout your shift.
  • Treating this as a long-term, full-time job - not a side gig or freelance task.

 Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits 1. Monthly Salary: Php 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippine public holidays
4. Probation: 6 months and after Probation
  • 10 days annual leave credits
  • 5 days of sick leave
5. HMO offered after 6-month probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 05:30 AM to 2:30 PM Philippine time, Monday to Friday

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