Virtual Admin Assistant

4 days ago

Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱144,000 - ₱600,000 per year

This is a remote position.

Philippine-based Filipino applicants

Key Responsibilities:

  • Managing client emails for print and signage enquiries
  • Sending and tracking artwork proofs, and following up for approvals
  • Logging job details into our system or spreadsheet)
  • Preparing quote request details for my review and approval
  • Sending approved quotes and following up with clients
  • Updating job status (approved, in production, delivered, etc.)
  • Maintaining organised file structures for proofs, artwork, and invoices
  • Drafting standard client communication templates (proof approvals, delivery updates, etc.)
  • Providing weekly summary reports on quotes sent, proofs pending, and jobs completed
Requirements
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Strong organisational and administrative skills
  • Proficiency with workflow and tracking tools such as and Spreadsheets/Excel
  • Experience using Xero accounting software is highly desirable
  • Ability to manage client communication professionally
  • Familiarity with design, print, or signage workflows is a plus
  • Experience preparing reports, invoices or summaries for management

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

 This role requires:

  • Discipline and commitment to set working hours (strict shift times, not flexible).
  • Use of time tracking software during work hours.
  • Active participation in team and client calls with your camera ON.
  • Consistent availability and responsiveness throughout your shift.
  • Treating this as a long-term, full-time job - not a side gig or freelance task.

 Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits 1. Monthly Salary: Php 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippine public holidays
4. Probation: 6 months and after Probation
  • 10 days annual leave credits
  • 5 days of sick leave
5. HMO offered after 6-month probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 05:30 AM to 2:30 PM Philippine time, Monday to Friday

  • Customer Service Admin Assistant

    3 hours ago

    Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱30,000 - ₱60,000 per year

    This is a remote position. PHILIPPINE-BASED FILIPINO APPLICANTS We are looking for a proactive Virtual Assistant to manage daily operations, with a focus on booking management in SE QLD, general admin, and supporting our social media presence and marketing. The VA will ensure bookings run smoothly, communicate with clients and minders professionally,...

  • Virtual Admin Assistant

    2 days ago

    Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱25,000 - ₱40,000 per year

    This is a remote position. Philippine-based Filipino applicants.Key ResponsibilitiesAdministrative SupportPerform a variety of general administration tasks to support daily operations. Manage correspondence including emails, letters, and electronic documents. Handle printing, scanning, PDF conversion, and document collation. Maintain organised and...

  • Marketing/Admin Assistant

    2 weeks ago

    Olongapo City, Central Luzon, Philippines Private Advertiser Full time ₱250,000 - ₱350,000 per year

    About the role We are seeking a talented and motivated Marketing/Admin Assistant to join our team. In this role, you will play a crucial part in supporting our marketing efforts and overall business operations, contributing to the company's growth and success.What you'll be doingAssisting with the development and implementation of marketing campaigns and...

  • General Admin Assistant

    2 weeks ago

    Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱35,000 - ₱70,000 per year

    This is a remote position. This is a remote position. Philippine-based Filipino applicants.​ An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated General Virtual Assistant. Reporting to the Director and working with direction from the team, you will be a self-starting, highly organised, and...

  • Executive Admin Assistant

    6 days ago

    Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱420,000 per year

    This is a remote position. Philippine-based Filipino applicants.Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation. Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and...

  • Admin VA

    16 minutes ago

    Cebu City, Central Visayas, Philippines Your Virtual Sidekick INC Full time ₱150,000 - ₱250,000 per year

    We're Hiring: Appointment Setter (CEBU-BASED ONLY ) We're excited to welcome a reliable and detail-oriented Virtual Assistant to our growing team If you're organized, proactive, and ready to support business operations, this opportunity might be the perfect fit for you. ResponsibilitiesProvide administrative support (scheduling, email & calendar...

  • Admin Virtual Assistant

    2 days ago

    Talisay City, Central Visayas, Philippines Private Advertiser Full time ₱300,000 - ₱450,000 per year

    Virtual Administrative Assistant (Full-Time)We are looking for an organized and motivated Virtual Administrative Assistant to join our team This role is perfect for someone who enjoys prospecting, inside sales, and providing strong administrative support across multiple businesses.Key Responsibilities:Develop and document Standard Operating Procedures (SOPs)...

  • Sales & Admin Support

    2 weeks ago

    Olongapo City, Central Luzon, Philippines 24x7 Direct Full time ₱420,000 per year

    This is a remote position. Philippine-based Filipino Applicants.We are seeking a highly organized and proactive Sales & Admin Support to support the sales team and assist with day-to-day administrative operations. This role ensures the smooth processing of sales activities, coordination with suppliers and internal teams, and efficient handling of routine...

  • Virtual Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Boomering Inc Full time ₱35,000 - ₱50,000

    This is a remote position.Position Title: Virtual AssistantWork Set-up: Work From Home or OfficeSalary: Php 35,000 - Php 50,000Schedule: 7:00 AM – 3:30 PM PH TimeWe are looking for a Virtual Assistant to join our team. This role requires strong document management skills, CRM administration, and advanced Microsoft Word and Excel knowledge. The ideal...

  • Real Estate Marketing

    1 week ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱250,000 - ₱450,000 per year

    Job Description – Real Estate Marketing & Admin Assistant (Onsite, Marquee Mall)We are seeking a detail-oriented and proactive Real Estate Marketing & Admin Assistant to join our team. This role involves supporting a real estate business in Australia with property marketing, administration, and reception duties. The ideal candidate will have prior...