Cash Management Supervisor

Job Description

Responsibilities

• Efficient and accurate vendor invoice processing and monitoring of outstanding payables
• Ensure complete documentation and approvals of vendor invoices before processing.
• Before processing, ensure complete and accurate documentation for cash advances, liquidations, and reimbursements.
• Coordinate with the Shared Service Center to process payments to vendors.
• Coordinate with the Financial Reporting and Compliance Team for intercompany settlements.
• Prepare BIR 2307 certificates and ensure timely delivery to vendors and intercompany partners.
• Coordinate with the Account Management Team, Vendor Management Team, and other departments to assist in various queries and requests on payables and payments.
• Coordinate with vendors in requesting for SOA, addressing reconciliation queries and variances, and securing valid documentation of invoices and receipts.
• Monitor and provide the status of outstanding payables and assist in weekly payable projections and payment scheduling.
• Assist in resolving aged invoices and other payable.

Cash Flow Management

• Weekly preparation of Cash Flow Forecast and Cash Position Reports.
• Ensure adequate liquidity for working capital needs and identify potential shortfalls in cash balances.
• Oversee the cash management operations
• Review and approve cash advance, reimbursements and payment requests in compliance with the company policies and procedures.
• Review and approve related accounting entries.
• Managing the daily cash collections and disbursements.
• AP Aging Analysis and Reconciliation of Vendor SOA.
• Review and analysis of admin expenses and accruals.
• Review and reconciliation of CWT balances.
• Preparation of Regional Report (Cash & Debt).

Timely and accurate completion of closing activities

• Prepare month-end admin accrual reports and ensure that the report is complete, correct, and accurate before recording in SAP-Vantage.
• Prepare monthly disbursement reports for all bank accounts and entities.
• Prepare monthly interagency allocation reclass entries and review the reconciliation of interagency accounts.
• Assist the Financial Reporting and Compliance Team in clearing open items in the bank and addressing bank reconciliation queries.
• Ensure that petty cash is safeguarded, supported with valid documents, and properly reconciled.
• Assist in ensuring that all cash management-related transactions and adjustments are booked before the closing deadline.
• Prepare and monitor the check and manual vouchers for the holding company's transactions.
• Assist in providing status and remarks for the account reconciliation and analysis of payables and accrual GLs.

Efficient and accurate cash applications and monitoring of collection activities

• Coordinate with clients for collection schedules and reconciliation of invoices for payment.
• Coordinate with the Tax Officer and ensure that taxes and other charges are mapped to the correct GLs prior to recording of collections.
• Raise Sharepoint tickets and coordinate with the Shared Service Center to ensure timely and accurate recording of cash application entries.
• Issue complete and valid documents (i.e. official receipts) upon collection from client.
• Ensure that the filing of collection documents is done systematically and regularly.
• Prepare weekly collection report for cash flow analysis.

Assistance in GL Accounts Reconciliation

• Review and approve related accounting entries
• Ensure accurate and timely submission of month-end closing deliverables/reports
• Preparation of Regional Report (CSA)

Leadership/Team Collaboration

• Review and Monitoring of the GL Account balances for clean-up
• Oversee the Cash Management Team and ensure the harmonious collaboration among members in achieving goals
• Conduct one-on-one sessions with team members to ensure alignment and proper coaching
• Work directly with superior for any other tasks assigned

Qualifications

Education and Experience

• Bachelor's Degree in Accounting
• Preferably a Certified Public Accountant (CPA)
• At least 5 years of experience in a related field or assignment
• At least 2 years of experience in a supervisory role
• Extensive experience in preparing cash forecasts and cash flow analyses
• Familiarity with SAP and Bank Cash Management Systems
• Amenable to work in BGC, Taguig City
• Can start ASAP.

Technical Or Specific Skills

• Proficient in MS Office Programs
• Strong attention to detail
• Strong analytical skills
• Good oral and written communication skills
• Good leadership skills Others
• Provide audit request samples (internal, external, and other audits).
• Maintain positive relationships with vendors, Shared Service Center, and other stakeholders.
• Work directly with the superior for any other tasks assigned.