Cash Officer

Description

Primary responsible to implement processes, identify areas for improvement and assist in documenting processing relative to Cash Handling.

• Vault Room and Main Vault Primary Custodian

• Work closely with Branch Operations Manager, colleagues within the team and Salmon stakeholders to achieve Salmon's business model and strategic direction.

General

• Ensure entries submitted for posting are validated by the checker.
• Close monitoring of outstanding / open items and ensure resolution within the aging period.
• Ensure maker-checker is in place and observes proper segregation of duties and responsibilities.
• Ensure completion of tasks assigned within the agreed turnaround-time.
• Collaborates and attends meetings with stakeholders and identify areas that will have impact to the team.
• Timely review and update of documented processes.
• Acts as maker /checker /authorizer for the team based on delegated authority.
• Acts as reliever when somebody goes on leave based on the relief arrangement within the team.
• Organizes team files (soft and hard copy) and adheres to the record retention policy.
• Identifies processes/systems for improvement but ensuring controls are in place.
• Initiates projects for the betterment of the team and the company as a whole.
• Participates on UAT/UVT for new or enhancement of systems that will have impact to the team.
• Participates in Business Continuity Plan (BCP) Activities.
• Prompt identification and escalation of issues noted and propose resolution to the immediate supervisor.
• Performs tasks that maybe assigned from time to time other than the basic responsibilities listed above.
• Assists in combatting money laundering by ensuring processes required are in place.
• Complies with regulatory requirements like BSP, AMLC, PDIC, BIR and other governing bodies.
• Strict adherence to company's policies and code of conduct.
• Vault and Cash Management
• Access to main vault shall always be under joint custody.
• Start-of-Day (SOD) Cash release posting in the system.
• Ensure that cash release from the main vault is posted in the system with appropriate approvals.
• Ascertain that only authorized personnel can go inside the Vault Room. Logbook shall be maintained at all times. For cases, where there will visitors, ensure that they log their full name, date & time they visit, and date & time exited and its purpose.
• Initiates timely/semi-annual change of vault combination and timely lodgment of back up keys and combination.
• Act as primary custodian to accomplish deposit/withdrawal slip for cases where there is overage/shortage of cash, off-us cheque deposit and goes to the Depository Bank under joint custody.
• Act as primary custodian in conducting End-of-Day (EOD) balancing, cash counting and safekeeping of all cash and cheques in the Main Vault.
• End-of-Day (EOD) Cash receipt acknowledgment in the system and/or in paper trail.
• Escalation of gaps noted during EOD cash balancing.
• Ensure no cash / cheque / accountable forms left outside the vault at EOD.
• Monthly Inventory of Accountable Forms and all items safekept in the Main Vault.
• Ordering / Replenishment of Accountable Forms stocks.
• Documentation and destruction of obsolete stocks
• Issuance of Corporate Cheque for branch expenses is a must and shall secure appropriate approvals.
• No withdrawal from CIV is allowed unless approved by the Chief Operating Officer.
• Ensure that the CIV is sufficient to cover all transactions for the day and not beyond the daily limit.
• Files documents in an organized manner.
• Future task - ATM Machine Cash Loading dual custodian and attends to ATM Machine Maintenance
• Other processes that may arise related to Vault and Cash Management