Executive and Team Administrator

4 days ago

Manila, National Capital Region, Philippines Staff Domain Inc Full time $60,000 - $80,000 per year

Setup and Location: Onsite-Ortigas

Work Schedule: 9:00 AM-6:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?We're looking for an Executive Assistant and Team Administrator to support the CEO while also enabling the wider recruitment team. You'll play a key role in recruitment research by mapping senior-level talent and preparing structured reports that drive high-level hiring decisions. In this blended role, you'll also manage diaries, travel, and professional documents, coordinate events and operations, and provide marketing support.

What You'll DoYou'll be the kind of person who

Executive Support

  • Manage the CEO's diary, including scheduling meetings, coordinating travel, and preparing briefing materials.
  • Take clear and concise meeting notes, track action items, and ensure follow-through.
  • Draft, proofread, and format documents, presentations, and reports to a professional standard.

Team Administration & Operations

  • Support marketing with event planning, booking venues, coordinating suppliers, and managing guest lists.
  • Book flights, accommodation, and transport for the team.
  • Maintain organised records, files, and databases.
  • Assist with reporting, tracking KPIs, and preparing internal updates.

Recruitment Research Support

  • Conduct targeted research to identify and map senior-level talent, including Medical Directors, C-suite executives, and specialist doctors.
  • Source and verify contact details, locations, and career backgrounds.
  • Provide accurate, well-structured research reports to Executive Recruiters.

What You Bring

We're looking for someone who:

  • Minimum 3-5 years in an Executive Assistant, Team Administrator, or similar coordination role, ideally within a professional services or recruitment environment.
  • Strong research skills, with experience in candidate mapping, market intelligence, or similar.
  • Demonstrated ability to manage multiple priorities with exceptional attention to detail.
  • Excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences.
  • Advanced Microsoft Office and/or Google Workspace skills, confident with online collaboration tools.
  • Highly organised with exceptional follow-through.
  • Comfortable communicating across all levels, from internal teams to high-profile clients.
  • Discreet and trustworthy, with a high level of professionalism.

Why You'll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Let's Talk

If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.

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