Executive Assistant and Administrative Support

4 weeks ago

Manila, National Capital Region, Philippines DigiDesk Full time
Overview

We are looking for a proactive and highly organized Executive Assistant & Administrative Support professional to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate has experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

Key Responsibilities
  • Executive & Administrative Support: Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
  • Assist in preparing KPI scorecards, leadership conferences, and other reports.
HR & People Support
  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.
  • Support employee engagement activities (recognitions, gifts, events).
Team & Stakeholder Coordination
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.
Qualifications
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

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