Executive Administrative Assistant

3 days ago

Manila, National Capital Region, Philippines Viventis Search Asia Full time ₱800,000 - ₱1,200,000 per year

We are seeking a highly organized and versatile
Executive Admin Assistant
who can provide comprehensive support to senior management while also contributing to sales operations and admin tasks. This role requires someone who is detail-oriented, business-savvy, and capable of handling both administrative and commercial responsibilities.

Key Responsibilities

  • Provide day-to-day executive support including calendar management, travel arrangements, meeting coordination, and documentation.
  • Act as liaison between executives, internal teams, and external stakeholders.
  • Assist in sales-related activities such as preparing quotations, monitoring client processing orders
  • Maintain confidential files, contracts, and records.
  • Monitor business performance metrics and assist in pipeline or forecast reporting.
  • Perform other administrative or project-based tasks as assigned.

Qualifications

  • Bachelor's degree in Business Administration, Accounting, Marketing, or related field.
  • Minimum of 2–5 years of experience as an Executive Assistant, or Administrative Assistant
  • Experience supporting sales operations and client management.
  • Proficient in Microsoft Office (Excel, PowerPoint, Word)
  • Excellent communication, organizational, and multitasking skills.
  • Strong attention to detail and ability to work independently with minimal supervision.

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