Executive Administrative Assistant

3 days ago

Manila, National Capital Region, Philippines InsideOut Full time ₱8,000 - ₱12,000 per year
  • IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:


JOB TITLE
Executive Administrative Assistant
JOB ID
SHAMIC

INDUSTRY
Personal Development

LOCATION
South Africa, Philippines or Egypt. Must be able to work in the U.S. (ET) hours

JOB STATUS
Full Time

WORK SCHEDULE
8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

SALARY
$1,000/month

TARGET START DATE
MID SEPTEMBER

Role Overview
About the Client
The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

About The Role
The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

Key Responsibilities

  • Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
  • Coordinate a busy calendar with meetings, appointments, and travel.
  • Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
  • Support leadership and women's intuition programs twice per year with preparation and logistics.
  • Handle email correspondence and inquiries in a timely manner.
  • Draft, send, and track invoices, ensuring accuracy and timely follow-up.

Qualifications And Skills

  • Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
  • Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
  • Proficiency with administrative and communication tools, including automation and AI.
  • Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
  • Reliable internet, a backup plan, and proper hardware including a high-quality headset.

  • Executive Assistant to Director

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱40,000 - ₱60,000 per year

    Key Responsibilities:Maintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...

  • Senior Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,800,000 - ₱2,400,000 per year

    Company Overview Wing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise. ...

  • Senior Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱600,000 - ₱960,000 per year

    Company OverviewWing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise.We...

  • Senior Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱600,000 - ₱1,200,000 per year

    Company OverviewWing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise.We...

  • Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱450,000 - ₱900,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,164,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱53,000 - ₱80,500 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱6,360 - ₱17,550 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Administrative Assistant

    5 days ago

    Manila, National Capital Region, Philippines Viventis Search Asia Full time ₱900,000 - ₱1,200,000 per year

    We are seeking a highly organized and versatileExecutive Admin Assistantwho can provide comprehensive support to senior management while also contributing to sales operations and admin tasks. This role requires someone who is detail-oriented, business-savvy, and capable of handling both administrative and commercial responsibilities.Key...

  • Executive Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Qubel Full time ₱1,200,000 - ₱2,400,000 per year

    PEA License No. M About the Company:An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights...