US Executive Assistant

4 days ago

Manila, National Capital Region, Philippines DOXA Talent Full time $4,000 - $6,000 per year

ROLE SUMMARY

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their executive team. The ideal candidate will be a detail-oriented individual with exceptional communication and organizational skills, capable of managing a wide range of administrative and executive support-related tasks.

WORK SCHEDULE: 9:00 AM – 6:00 PM Eastern Daylight Time (9:00 PM – 6:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Perform the following administrative support tasks:
  • Manage and maintain the executive's schedule, including organizing appointments, and meetings
  • Prepare and edit correspondence, reports, presentations, and other documents as needed
  • Handle confidential information with discretion and professionalism
  • Perform the following communication-related responsibilities:
  • Serve as the primary point of contact between the executive and internal/external stakeholders
  • Screen and direct phone calls, emails, and other communications to the appropriate parties
  • Draft, review, and send communications on behalf of the executive
  • Perform the following meeting coordination tasks:
  • Coordinate and schedule meetings, including preparing agendas, taking minutes, and following up on action items.
  • Arrange and manage logistics for meetings, conferences, and events
  • Perform the following project management-related responsibilities:
  • Assist in the planning and execution of special projects and initiatives
  • Monitor and track project progress, ensuring timely completion of tasks and deliverables

QUALIFICATIONS:

  • Bachelor's degree or equivalent experience preferred
  • Proven experience as an executive assistant or similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Strong English written and verbal communication abilities
  • Excellent organizational and time-management skills
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • High level of discretion and confidentiality
  • Strong problem-solving skills and attention to detail
  • Ability to work independently and collaboratively with diverse teams
  • Commitment to promoting diversity, equity, and inclusion in the workplace

What awaits you upon securing the position?

  • Attractive compensation
  • Assured allowances
  • Leave credits
  • Overtime Pay
  • Night differential benefits
  • Comprehensive health and life insurance upon hiring, covering one free dependent
  • Special anniversary incentives
  • 13th-month salary bonus
  • We provide the necessary equipment

Other Details

  • Full Time
  • Permanent WFH set-up
  • Job Type: Full-time

What awaits you upon securing the position?

  • Attractive compensation
  • Assured allowances
  • Leave credits
  • Overtime Pay
  • Night differential benefits
  • Comprehensive health and life insurance upon hiring, covering one free dependent
  • Special anniversary incentives
  • 13th-month salary bonus
  • We provide the necessary equipment

Other Details

  • Full Time
  • Permanent WFH set-up
  • Job Type: Full-time

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