Executive Assistant

4 weeks ago

Manila, National Capital Region, Philippines Outsourced Full time
Overview

Executive Assistant role at Outsourced. We are seeking a proactive and highly organized Executive Assistant to support our CEO. This role is critical in ensuring the efficient day-to-day management of the CEO's priorities, internal coordination, and project tracking across multiple technology initiatives. You'll be a trusted gatekeeper, problem-solver, and enabler, operating at the intersection of administration and technology.

Responsibilities
  • Manage the CEO's calendar, schedule meetings, and coordinate high-level engagements across internal and external stakeholders
  • Prepare presentations, reports, and documentation required for leadership meetings, board updates, or technical briefings
  • Monitor and track key technology initiatives and ensure follow-through on deadlines and action items
  • Coordinate with project teams, IT vendors, and department leads to streamline information flow and minimize friction
  • Handle confidential information with discretion and maintain documentation and records for compliance and auditing
  • Assist with procurement, budgeting, and invoice tracking within the IT department
  • Draft internal communications, project updates, and tech-related announcements in collaboration with the CEO
  • Serve as a liaison between the CEO and other executives, team members, or external partners
Qualifications
  • Proven experience as an Executive Assistant, ideally supporting a CIO, CTO, or other technology leadership
  • Strong understanding of tech project environments, digital platforms, or SaaS operations
  • Excellent organizational and time management skills with the ability to manage competing priorities
  • High-level communication skills (written and verbal) and comfort interfacing with senior stakeholders
  • Discretion and professionalism in handling sensitive and confidential matters
  • Tech-savvy—proficient in tools such as Microsoft 365, Teams, Confluence, Jira, or similar project platforms
  • Strong attention to detail and a solution-oriented mindset
Nice to Have
  • Familiarity with IT governance, risk, or compliance frameworks
  • Experience in healthcare technology or digital media delivery
  • Previous exposure to AV/IT infrastructure or integration projects
Note

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Outsourcing and Offshoring Consulting

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