Executive Assistant for US Travel Agency

5 days ago

Manila, National Capital Region, Philippines Pearl Talent Full time $70,000 - $120,000 per year

We are seeking an incredibly detail-oriented Executive Assistant for a US Travel Agency to join our fast growing travel agency and enable us to accept more trip planning inquiries, with a faster turnaround time from the proposal design to the proposal presentation.

Key Responsibilities :

  • Taking itinerary proposals (in Axus, Travefy, Word/PDF, etc.) from our in-destination tour operator partners and migrating the content to the Tretter Travel itinerary proposal template in Canva
  • Auditing confirmed client itineraries and bookings prior to travel
  • Researching potential flight options on Google/ITA Matrix
  • Creating reusable one-pager material for proposals, such as hotel summaries and destination overviews
  • Drafting pre-arrival communications to hotels and clients
  • Requesting and confirming Concierge requests, such as dining reservations, spa appointments, etc. on behalf of clients
  • Sending booking confirmation emails for hotel-only booking projects
  • Preparing client folders with all confirmed travel documents, including booking confirmations and e-tickets
  • Maintaining client profile data, including uploading passport copies, recording client preferences, etc. in our Google Drive
  • Scheduling site visits with hotel sales managers for the client's self-organized scouting trips
Tools You'll Use:
  • Canva – Primary tool for itinerary formatting and visual assets
  • ClickUp (or similar) – For internal task management and status tracking
  • Google Workspace – Docs, Sheets, Gmail
  • WhatsApp / Email – Client or vendor communication (managed by Anna)
  • Internal folders and templates – For SOPs, style guides, and shared itinerary builds
Requirements

Non-Negotiables:

  • Fluent English and impeccable grammar (C2 level minimum)
  • Advanced Canva experience (must submit portfolio or sample work)
  • High attention to detail — this role must produce visually flawless, client-caliber work
  • Strong sense of aesthetics and formatting (luxury, minimalist taste preferred)
  • Quick turnaround: must consistently hit

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