Executive Assistant for US Travel Agency

5 days ago

Manila, National Capital Region, Philippines Pearl Talent Full time $70,000 - $120,000 per year

We are seeking an incredibly detail-oriented Executive Assistant for a US Travel Agency to join our fast growing travel agency and enable us to accept more trip planning inquiries, with a faster turnaround time from the proposal design to the proposal presentation.Key Responsibilities :Taking itinerary proposals (in Axus, Travefy, Word/PDF, etc.) from our in-destination tour operator partners and migrating the content to the Tretter Travel itinerary proposal template in CanvaAuditing confirmed client itineraries and bookings prior to travelResearching potential flight options on Google/ITA MatrixCreating reusable one-pager material for proposals, such as hotel summaries and destination overviewsDrafting pre-arrival communications to hotels and clientsRequesting and confirming Concierge requests, such as dining reservations, spa appointments, etc. on behalf of clientsSending booking confirmation emails for hotel-only booking projectsPreparing client folders with all confirmed travel documents, including booking confirmations and e-ticketsMaintaining client profile data, including uploading passport copies, recording client preferences, etc. in our Google DriveScheduling site visits with hotel sales managers for the client's self-organized scouting tripsTools You'll Use:Canva – Primary tool for itinerary formatting and visual assetsClickUp (or similar) – For internal task management and status trackingGoogle Workspace – Docs, Sheets, GmailWhatsApp / Email – Client or vendor communication (managed by Anna)Internal folders and templates – For SOPs, style guides, and shared itinerary buildsRequirementsNon-Negotiables:Fluent English and impeccable grammar (C2 level minimum)Advanced Canva experience (must submit portfolio or sample work)High attention to detail — this role must produce visually flawless, client-caliber workStrong sense of aesthetics and formatting (luxury, minimalist taste preferred)Quick turnaround: must consistently hit

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