Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Unified Accounting & Tax, LLP Full time ₱900,000 - ₱1,200,000 per year

Permanent Work From Home setup

Full-Time

With PTO, Birthday Leave

Choice of HMO, Life Insurance, or both

Annual Merit Increase

Semi-annual Performance Bonus

Employee Ownership Program

Duties include but are not limited to:

  • Act as the point of contact among executives, clients and other internal and external partners
  • Develop and execute multiple operational workflows
  • Manage contact list and executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Monitor daily expenses and prepare weekly monthly or quarterly reports
  • Manage/oversee company events
  • Create and review customer spreadsheets and keep online records
  • Conduct market research and report on the results
  • Set reminders for certain tasks, annual subscription payments, etc.
  • Assist with screening potential new clients
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Qualifications:

  • Bachelor's degree in Business Administration/Management or equivalent
  • With 2 years experience as an Executive Assistant, Admin Assistant or similar role to clients and/or leaders from the US, the UK, AU or other entities
  • Excellent MS Office and Canva knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications
  • Excellent verbal and written English communications skills
  • Discretion and confidentiality
  • Must be willing to work during US hours

System requirements:

  • Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
  • Computer Memory/RAM: At least 16.00 GB for both primary and back up computers
  • Computer OS: Windows 11 and future enterprise operating systems
  • Storage: 500 GB SSD
  • With licensed MS Office and extra monitor
  • Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)

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