Executive Admin Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Carenet Health Full time ₱250,000 - ₱500,000 per year
Overview

We are seeking a highly skilled and proactive Executive Administrative Assistant (EAA) to deliver dedicated, top-tier administrative support to our executives.

The EAA ensures seamless coordination of daily operations, executive workflows, and critical business priorities for our executive leaders. 

Eligibility: Filipino Citizen

Work Set Up: Onsite / Makati Circuit Office

Work Schedule: Night Shift - between 9pm - 7am, depending on business needs

Responsibilities

  • Provide proactive administrative support to the President and CFO, including complex calendar management, meeting coordination, travel planning, and prioritization of daily tasks.

  • Screen, organize, and respond to email, phone calls, and other correspondence on behalf of the President and CFO, ensuring timely and appropriate follow-up.

  • Prepare, edit, and enhance executive-level documents, financial packets, presentations, board materials, and operational reports; gather and consolidate information as needed.

  • Manage and reconcile expense reports and reimbursements for the President and CFO, ensuring accuracy and adherence to company financial policies.

  • Coordinate high-profile meetings and events such as executive reviews, leadership offsites, client and business development engagements, and cross-functional sessions.

  • Conduct research and compile data to support financial planning, operational strategies, market analysis, and executive decision-making.

  • Assist with special projects, strategic initiatives, and operational priorities set by the President and CFO, collaborating with internal teams as required.

  • Maintain strict confidentiality and consistently exercise discretion and sound judgment when handling financial, operational, and executive-level information.

Qualifications

  • Bachelor's degree or equivalent experience.

  • 5+ years supporting senior executives, ideally in operations or finance.

  • Exceptional English communication and interpersonal skills.
  • Strong organizational skills with the ability to manage multiple priorities.

  • High attention to detail, especially in executive and financial materials.

  • Proven discretion in handling confidential information.

  • Proactive problem-solver with the ability to anticipate needs.

  • Advanced Microsoft Office skills; familiarity with financial/operational tools is a plus.
  • Must be willing to work night shift and onsite in our Makati office (Makati Circuit)

Note: 

Completion of assessments may be required before an applicant can move forward. Completing assessments must be done independently. Any discovery of unauthorized completion, whether during or after the hiring process, will result in disqualification or termination.

Carenet Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Please note that we are not accepting resumes for this position from external staffing agencies or recruiters. To be considered for this role, please submit your application directly through our official career portal.

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