Admin / Records Management Assistant
4 days ago
Qualification
- College Graduate of any course; Having law subjects in the curriculum is a definite advantage
- At least two (2) years of experience as a paralegal or administrative role within a legal or corporate environment or of providing administrative support to legal departments;
- With meticulous attention to details and able to understand and interpret simple legal documentation and records;
- Excellent organizational and time management skills, with the ability to manage multiple tasks and meet tight deadlines;
- Strong written and verbal communication skills;
- Ability to handle confidential and sensitive information with integrity and discretion.; and
- Proactive, resourceful, and able to work both independently and collaboratively with cross-functional teams.
AREAS OF RESPONSIBILITIES
- Timely and accurately process contracts endorsed to the Legal Services Department for drafting and review, from reviewing the completeness of the request to acknowledgement of a complete request;
- Timely review, verify and provide comments to request forms and other due diligence documents as part of the validation of the request for contract drafting and review;
- Timely and completely endorse requests for contract drafting and review to the assigned handling lawyer for appropriate action;
- Monitor and track the progress of the request for contract drafting and review using the Legal Contracts tracker daily and provide updates to the handling lawyers;
- Maintain and update the legal contract database, ensuring all contracts and legal documents are properly recorded, organized, and accessible for tracking and reference;
- Draft effective emails and correspondence to follow-up the handling lawyers and business units on pending requests;
- Create reports, weekly or as may be requested by the lawyers, on the contract requests data, particularly, on status and what are pending;
- Provide day-to-day assistance to company lawyers, including administrative support, document preparation, and notification of urgent legal matters; and
- Collaborate and communicate effectively with various business units to ensure understanding of the legal processes and facilitate smooth internal workflows.
Job Types: Full-time, Fresh graduate
Application Question(s):
- What is your expected salary?
Work Location: In person
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