The Admin Assistant

3 days ago

Pasig, National Capital Region, Philippines Ayuda Business Management Solutions Inc. Full time ₱200,000 - ₱250,000 per year

The Admin Assistant / Logistics and Operations Coordinator plays a key role in supporting the daily operations of a dynamic e-commerce business. This position requires someone who can multitask efficiently, learn fast, and work well under pressure while managing logistics, inventory, and administrative tasks.

The ideal candidate is proactive, organized, and adaptable—able to handle multiple priorities with accuracy and a sense of urgency to meet business deadlines.

⸻

Key Responsibilities

Logistics & Fulfillment

  • Coordinate daily order processing, shipping, and delivery tracking.
  • Communicate with suppliers, couriers, and warehouses to ensure timely dispatch and receipt of goods.
  • Monitor and resolve any issues related to shipment, delivery delays, or order discrepancies.
  • Prepare and organize shipping documents, invoices, and delivery records.

Inventory Management

  • Maintain and update accurate inventory records across all platforms (Shopee, Lazada, Shopify, etc.).
  • Conduct regular stock monitoring and inventory reconciliation.
  • Coordinate restocking schedules and communicate with suppliers for product replenishment.
  • Assist in product listing, barcode assignment, and SKU management.

Administrative Support

  • Perform general office and admin tasks such as filing, record keeping, and data entry.
  • Prepare and maintain documentation related to logistics, purchasing, and finance.
  • Support scheduling, reporting, and coordination between departments.
  • Assist in monitoring deadlines and ensuring completion of daily operational requirements.
  • Prepare basic reports, expense summaries, and correspondence as needed.

⸻

Qualifications

  • Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field (preferred but not required).
  • 1–2 years of relevant experience in logistics, inventory management, or admin operations (preferably in e-commerce).
  • Strong multitasking and time management skills.
  • Fast learner with the ability to adapt to new systems and processes.
  • Proficient in Microsoft Office or Google Workspace; experience in ERP or inventory management tools is a plus.
  • Excellent communication and coordination skills.
  • High attention to detail and accuracy.
  • Ability to work under pressure and meet tight deadlines.

Job Type: Full-time

Pay: Up to Php25,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee
  • Work from home

Work Location: In person

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