Admin Assistant

4 days ago

Quezon City Central Post Office P, Philippines Facade Advertising Full time ₱360,000 - ₱540,000 per year

Job Summary

Responsible for the ordering of materials, supplies, and/or equipment, and the follow through with vendors on shipment and delivery. Ensures that all purchases made are within acceptable standards or specifications at a minimum cost.

Duties and Responsibilities

  • Monitors all requisitions from office and warehouses, and submits to the Purchasing Manager for approval.
  • Sources out/ looks for possible suppliers that offer quality and cost effective products; maintains a list of suppliers for office and warehouse supplies requisitions.
  • Canvasses all approved requisitions (at least three (3) suppliers for comparison), submits the canvassed items and purchases to the Purchasing Manager for review and approval
  • Selects vendors, places orders, and may arrange for service contract.
  • Does field work and purchases items for requisition, if necessary
  • Follows up on orders to ensure that materials are shipped and delivered on promised dates.
  • Maintains records and follow up files of purchases, shipments, and related matters.
  • Maintains files of descriptions of available supplies.
  • Checks and inspects products received for quality and quantity to ensure adherence to specifications.
  • Maintains list of purchased items (index card) for recording and tracing purposes
  • Ensures the cleanliness and orderliness of the stockroom; Coordinates with warehouseman
  • After the delivery, monitors and provides accountability form for the items to be delivered.
  • Monitors drivers and messengers who purchase and pick up materials from the suppliers. Schedules drivers and messengers who do purchasing.
  • In charge of booking shipments including inquiries on schedules, rates and others
  • Liaises with accounts payable to ensure that vendors are paid on schedule. Ensures that all documents such as invoice, purchase order and delivery receipts are forwarded to accounting department for processing of payment
  • Keeps and updates inventory records
  • Prepares job order for each project
  • Prepares expenses after completion of a project
  • Prepares and submits reports set by the Management such as:
  • Accomplishment Report
  • Inventory
  • Others
  • Performs other functions that maybe assigned from time to time.

Job Specification

  • Graduate of any four year course
  • At least one (1) year work experience as purchaser or related field/Fresh Grad
  • With good communication and interpersonal skills
  • With good negotiating and analytical skills
  • Trustworthy and organized
  • Teamplayer
  • Can work under pressure and long hours
  • Computer Literate

Job Types: Full-time, Permanent

Pay: Php18, Php23,000.00 per month

Benefits:

  • Company Christmas gift

Language:

  • English (Preferred)

Work Location: In person

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