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Administrative Assistant

2 weeks ago

Makati City, National Capital Region, Philippines PTC AGENCY & TRANSPORT, INC Full time

About the role

The Administrative Staff is responsible for providing comprehensive support to the company's daily operations through clerical, logistical, and facilities management functions. This role ensures the efficient handling of office tasks such as maintenance, utilities, asset coordination, documentation, vehicle monitoring, and employee support, while maintaining an organized and professional workplace. It also includes monitoring the company's statutory and regulatory requirements and performing liaison duties with government and external agencies.

What you'll be doing

  • Timely and accurate processing of disbursement vouchers, petty cash vouchers, permits, and internal documentation.
  • Proper upkeep of office cleanliness, utilities, equipment, and facilities, including printers and company vehicles.
  • Maintain organized, up-to-date, and accessible records for payments, schedules, vehicle usage, and permits.
  • Effective coordination with internal departments and external vendors (utilities, suppliers, government offices).
  • Ensure timely renewal of licenses, accreditation, LTO registrations, and submission of required reports.
  • Provide efficient and discreet administrative assistance to the President and other management executives.
  • Support onboarding, offboarding, employee clearance, and uniform/tool issuance processes

What we're looking for

  • Bachelor's degree in Office Administration, Business Management, or any related course.
  • Minimum of 1-2 years administrative experience preferred.
  • Strong organization, time management, and multitasking skills. ii. Proficiency in Microsoft Office (Excel, Word, Outlook). ili. Excellent communication skills.
  • High level of discretion, accountability, and keen to details.
  • Proven experience in managing day-to-day administrative functions including documentation, vendor coordination, facilities upkeep, and general office operations.
  • Knowledge of government permit processes, LTO registration, insurance renewals, and business accreditation standards related to administrative work.
  • Excellent written and verbal communication skills, with the ability to coordinate effectively with internal departments, suppliers, and external agencies.
  • Strong ability to maintain accurate records, monitor schedules, and ensure timely submission and tracking of payments, reports, and requests.

About us

Established in 1991, PTC Logistics has become a trusted leader in logistics, built on decades of experience and a commitment to delivering value and excellence. From our origins in freight management and crew change services, we have evolved into a provider of comprehensive end-to-end logistics solutions, making every supply chain simpler and more efficient.

If you are interested in this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.