PR and Events Associate

Responsibilities

• Plan and execute PR seeding for new product launches by curating targeted creator lists and coordinating timely shipments with key opinion leaders (KOLs) to maximize brand exposure.
• Maintain detailed tracking of transmittals and Marketing Request Forms (MRF), ensuring accurate documentation and submitting comprehensive reports after each seeding activity.
• Develop and oversee on-ground event plans for each product launch, including sourcing reliable vendors and suppliers, obtaining and comparing cost estimates (CE), managing invoice processing, coordinating ocular schedules, and ensuring all necessary paperwork like Service Invoices and Official Receipts are secured for seamless event execution.
• Support the planning and management of giveaways, live events, and product launches, ensuring alignment with overall brand objectives and marketing strategies.
• Prepare and submit weekly Stocks-on-Hand reports on schedule, verifying accuracy through cross-checks with warehouse inventory data to maintain optimal stock levels.
• Implement rigorous inventory management by updating logs promptly, maintaining check-in/out records, conducting regular audits, and documenting all product replacements with full supporting documentation, coordinating closely with CSR teams for verification and follow-up.
• Provide organized and timely product support to the Design, Social Media, and Events teams, including product preparation, accurate labeling, and management of returns to ensure smooth workflow and resource availability.
• Administer PR seeding records by tracking package status, securing delivery proofs, and ensuring compliance with auditing standards to maintain transparency and accountability.
• Accurately maintain internal seeding masterlists, documenting recipient handovers to guarantee correct distribution and prevent discrepancies.
• Oversee inventory for R&D and mass production product lines, proactively requesting stock replenishments as needed to avoid shortages.
• Coordinate comprehensive event preparations and manage supplier communications efficiently, securing timely quotations to support procurement processes and budget adherence.
• Respond promptly to social media customer service inquiries within 24 hours, utilizing standardized templates for consistency and escalating complex issues to the CSR team for resolution.
• Manage office errands effectively with prioritized checklists to optimize time management, ensuring all receipts and documentation are organized and submitted for liquidation and auditing without delays.
• Collaborate closely with Marketing and Sales teams to ensure PR seeding and event activities are strategically aligned with broader brand campaigns and performance goals.
• Monitor, analyze, and report on PR seeding and event performance indicators, providing actionable insights and recommendations for continuous improvement.
• Assist in contract management and negotiation processes with vendors and service providers to secure favorable terms and maintain strong professional relationships.
• Coordinate logistics operations for the timely delivery, setup, and breakdown of event materials and product displays, ensuring all physical aspects of events run smoothly.
• Ensure all PR, event, and marketing activities comply with established brand guidelines and relevant regulatory requirements, maintaining brand integrity and legal adherence.

Job Types: Full-time, Permanent

Pay: From Php20,000.00 per month

Benefits:

• Additional leave
• Company events
• Employee discount
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person