Department Secretary

2 weeks ago

San Juan Central Post Office P, Philippines Saviour MeDevices, Inc. Full time ₱150,000 - ₱250,000 per year

Job Summary: This position is responsible for assisting with the day-to-day operations of the Legal & NDM Department, providing professional administrative and clerical services to ensure the effective and efficient operation of the department.

Key Duties and Responsibilities:

Legal Department

  • Maintains, updates, and administers contract documents in accordance with company policies and regulations.
  • Verifies the completeness of all required documents in contract files.
  • Monitors contract obligations and ensures compliance with relevant procedures and deadlines.
  • Tracks contract statuses and validity dates.
  • Maintains organized records to ensure compliance with reporting and regulatory requirements.
  • Organizes and maintains an effective filing system and database; answers official phone calls.
  • Handles the transmittal of documents to concerned offices.
  • Performs other duties as assigned.

National Division Manager (NDM) Department

  • Performs daily administrative and general office duties such as word processing, filing, copying, and data entry.
  • Manages phone calls, walk-in visitors, personnel inquiries, and instructions from NDMs.
  • Arranges travel and accommodations for NDMs
  • Coordinates and schedules meetings and appointments; prepares necessary materials.
  • Manages incoming and outgoing business mail.
  • Maintains a logbook and an organized record of communications, documents, and files.
  • Oversees both digital and physical filing systems for NDM-related records.
  • Coordinates office equipment repairs for the NDM team.
  • Requests and monitors office supplies.
  • Performs other duties as assigned.

Qualifications:

  • Must be a Bachelor's Degree holder in any course; Business-related, Public Administration, or any other related course is preferred.
  • Newly graduated individuals are highly encouraged to apply since this position is an entry-level role. With a background or exposure to admin tasks is an advantage.
  • Excellent oral and written communication skills
  • Excellent organizational skills
  • Good problem-solving and analytical thinking skills
  • Proficient in MS Office Applications (Word, Excel, etc.)
  • Time-management
  • Scheduling
  • Flexible and proactive
  • Someone willing to work onsite. The office is located at BTTC Centre, Greenhills, San Juan City.

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Company events
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • This is an office-based setup. Are you willing to work onsite? The office is located at BTTC Centre, Greenhills, San Juan City.
  • Do you have admin task experience?

Education:

  • Bachelor's (Preferred)

Work Location: In person

  • Executive Secretary

    2 weeks ago

    San Juan Central Post Office P, Philippines Saviour MeDevices, Inc. Full time ₱20,000 - ₱50,000 per year

    Job Summary: This role is responsible for delivering high-level administrative and clerical support to ensure the smooth and efficient functioning of the department. The Executive Secretary serves as a key point of coordination, managing schedules, communications, and documentation while maintaining confidentiality and supporting the Executive's strategic...

  • Office Staff/Secretary

    2 hours ago

    San Juan Central Post Office P, Philippines Silver City General Construction Inc., Full time ₱432,000 - ₱864,000 per year

    Secretaries may also have the following duties:Greet visitors and direct them to the appropriate departments or individualsAnswer telephones and respond to inquiries via telephone or emailBook meeting rooms, set up conference calls and take messages and minutes during meetingsPerform administrative tasks, including filing and photocopyingWrite emails, memos...

  • Secretary - Department Store

    1 week ago

    Pulilan P, Philippines NEWSTAR SHOPPING MART INC. Full time ₱168,000 - ₱204,000 per year

    Job descriptionJob Summary:The Store Secretary is responsible for providing administrative support to the branch by handling documentation, reporting, coordination of daily operations, and ensuring proper processing of HR, finance, and compliance requirements. This role acts as a support system to various departments such as HR, Accounting, and Logistics,...

  • Admin Staff

    2 weeks ago

    San Juan Central Post Office P, Philippines Lenotech Corporation Full time ₱69,500 - ₱104,000 per year

    Candidate must possess at least a Bachelor's/College Degree, Business Studies/Administration/Management or equivalent. Preferably with least 1 year(s) of work experience.Responsibilities:Provide day-to-day administrative supportManage emails, schedules, and documentationCoordinate with different departments to ensure smooth workflowMaintain accurate records...

  • Medical Information Staff

    1 hour ago

    Mandaluyong Central Post Office P, Philippines ALLIED CARE EXPERTS (ACE) MEDICAL CENTER - MANDALUYONG, INC. Full time ₱15,000 - ₱30,000 per year

    I. Duties and Responsibilities:Assess the patients and decked to assigned doctors.Answer telephone inquiries.Maintain confidentiality of patient's record.Paging system.Prepare monthly census.Attend monthly meeting with our Head and other secretaries.Assist patients to where the procedures will be done and in what department.To provide patients with doctors...

  • Executive Secretary to the General Manager – Finance

    1 week ago

    Davao City P, Philippines Flex Solutions Inc. Full time ₱168,000 - ₱192,000 per year

    Urgent HiringJob Title : Executive Secretary to the General Manager – Finance & AccountingNumber of Vacancies: One (1)Location : R. Castillo, Davao CityJob Type : Full-TimeDepartment : Finance and AccountingReports To : General Manager – Finance & AccountingQualifications:Bachelor's degree in Business Administration, Finance, Accounting, or a related...

  • Shipping Secretary

    18 minutes ago

    Bacolod P, Philippines FGC+ Full time ₱216,000 per year

    About FGC+#SparkSuccess at FGC+Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting...

  • Admin Assistant/Secretary

    2 hours ago

    San Pedro A, Philippines Aly's Choice Food Products Corp. Full time ₱216,000 per year

    At least graduate of any 4 years course;With 2 years work related experience as Admin Assistant or secretary;Prepare copies of memorandums, office orders, communications, correspondence and other documents;Provide administrative support to management and other departmentsMaintain and organize company files, records, and documents;;Prepare reports and...

  • Administrative Assistant(General Services)

    2 weeks ago

    San Juan, National Capital Region, Philippines Assurance Controls Technologies Co., Inc. Full time ₱80,000 - ₱120,000 per year

    Job Description:Maintain computer and manual filing system of General Services Department.Receive and request a correspondence from other department.Provide information by answering question and request.Prepare monthly reports to General Services Manager.Implement clerical duties and administrative processes.Maintain up to date records of vehicle fleet and...

  • Secretary

    31 minutes ago

    San Pascual P, Philippines HOMEMAX BUILDING MATERIAL SUPPLY CORP. Full time ₱180,000 - ₱192,000 per year

    Greet visitors and direct them to the appropriate departments or individualsAnswer telephones and respond to inquiries via telephone or emailBook meeting rooms, set up conference calls and take messages and minutes during meetingsPerform administrative tasks, including filing and photocopyingWrite emails, memos and lettersImplement and/or develop office...