Records Management Specialist

12 hours ago

Taguig, National Capital Region, Philippines PM Consulting Full time $104,000 - $130,878 per year

The Records Retention Specialist is responsible for the proper management, organization, and secure disposal of records in compliance with legal, contractual, and organizational guidelines. This role oversees retention schedules, maintains records systems, and ensures adherence to regulatory standards.

Key Responsibilities

  • Maintain and manage records retention schedules in accordance with policies, legal, and contractual requirements.
  • Review and assess manifests and related data from third-party storage facilities to identify records within retention periods or due for destruction.
  • Manage the full life cycle of records, including creation, storage, retrieval, and secure destruction.
  • Maintain accurate and up-to-date records of files held at third-party facilities.
  • Collaborate with US-based stakeholders regarding records sent to storage and prepare manifests as required.
  • Assist with troubleshooting and process improvements in records management.
  • Respond to requests for information and support from internal and external stakeholders.
  • Ensure compliance with legal and regulatory requirements governing document retention and destruction.
  • Compile and prepare reports on records management activities.
  • Meet and maintain established key performance indicators (KPIs).

Qualifications

  • Bachelor's degree or equivalent experience in Administrative Management.
  • 3–5 years of experience in administrative office roles; records management experience is a strong advantage.
  • Proven organizational skills with exceptional attention to detail.
  • Strong problem-solving and analytical abilities.
  • Ability to thrive in a fast-paced, dynamic environment.
  • Demonstrated capacity to manage multiple, overlapping projects.
  • Self-starter with strong interpersonal and communication skills.
  • Ability to coordinate and collaborate effectively with groups that may have differing priorities and perspectives.
  • Proficient in Microsoft 365 (Outlook, Excel, Word).
  • Comfortable working with third-party vendor technologies for records management.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid training

Work Location: In person

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