HR & Admin Assistant

14 hours ago

Cainta, Calabarzon, Philippines TwentyTwenty Industrial Instrumentation Global Inc. Full time $70,000 - $120,000 per year

QUALIFICATIONS:

  • Associate's or Bachelor's degree in Business Administration, Office Management, or a related field. Fresh graduates are welcome to apply.\
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Skilled in scheduling appointments and managing calendars.
  • Strong organizational skills for maintaining physical and digital files.
  • Excellent written and verbal communication skills.
  • Proficient in handling phone calls and managing inquiries.
  • Ability to work collaboratively in a team-oriented environment.
  • Strong customer service orientation.
  • Attention to detail with a focus on accuracy in managing documents, schedules, and data.
  • Problem-solving skills to handle administrative challenges efficiently.
  • Effective time management skills and the ability to meet deadlines.
  • Discretion and confidentiality in handling sensitive information.
  • Adaptability to handle a fast-paced work environment and multitask efficiently.
  • Strong interpersonal skills to build positive relationships with colleagues, clients, and vendors.
  • Experience in assisting with project documentation and follow-up activities.

JOB DESCRIPTION:

  • Collaborate closely with project managers.
  • Source and order project materials.
  • Draft quotations and purchase orders.
  • Encode sales and expenses.
  • Manage files (physical and digital).
  • Oversee general office management tasks.
  • Coordinate meetings by preparing agendas, taking minutes, and following up on action items.
  • Arrange travel accommodations and itineraries for staff as needed.
  • Monitor and reorder office supplies to ensure smooth operations.
  • Assist with petty cash management, invoicing, or budget tracking.
  • Support HR tasks such as onboarding new employees and maintaining personnel records.
  • Plan and manage office events, team-building activities, or meetings with external clients.
  • Compile and present reports based on collected data, such as expense summaries or project progress updates.
  • Serve as the first point of contact for vendors and clients to address inquiries or issues.
  • Assist in organizing training sessions or maintaining training records for staff.
  • Identify opportunities to enhance administrative processes and implement improvements for efficiency.

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