Purchasing Assistant

1 hour ago

Makati City, National Capital Region, Philippines DMCI Homes Full time ₱120,000 - ₱200,000 per year

About the Role:

We are looking for a dependable and detail-oriented Purchasing Assistant to join our team in Makati. This role provides administrative and operational support in managing purchase orders, coordinating with vendors, maintaining purchasing records, and ensuring timely and cost-effective procurement of goods and services. It's a great opportunity for someone who values accuracy, organization, and cross-functional collaboration.

What We Offer:

  • Competitive salary based on relevant skills and experience
  • Learning and development opportunities
  • Career growth for high-potential and top-performing employees

Qualifications:

  • Graduate of any four-year degree program
  • Fresh graduates are welcome to apply
  • Strong organizational and administrative skills
  • Good communication and interpersonal skills
  • Familiar with procurement processes and vendor coordination
  • Proficient in document management, database updating, and inventory monitoring
  • Ability to negotiate pricing, delivery, and payment terms with vendors

Duties and Responsibilities:

Purchase Order Management

  • Receive and process purchase order requests from departments
  • Prepare canvass sheets and purchase orders for review and approval
  • Issue approved purchase orders to vendors and coordinate delivery schedules
  • Track and monitor delivery status and follow up on delayed or missing items
  • Cross-check deliveries against purchase orders and report discrepancies

Vendor Coordination

  • Conduct market research and vendor sourcing
  • Request and evaluate quotations and bid submissions
  • Analyze pricing, delivery, and contract terms for cost savings
  • Maintain vendor database and assist in vendor accreditation

Administrative Support

  • Maintain accurate records of purchase orders, purchase requisition slips, delivery schedules, and vendor documents
  • Monitor inventory levels and prepare procurement-related reports
  • Route documents for internal approvals and handle related admin tasks (e.g., payment requests, minutes of meetings, liquidation of petty cash and cash advances, service vehicle requests, meeting room reservations)
  • Assist in resolving vendor concerns and payment follow-ups

Committee Support (Pre-qualification, Bids, and Awards Committee Secretariat Activities)

  • Receive, track, and organize documents for committee review
  • Facilitate vendor performance evaluations and update the supplier database
  • Document meeting minutes and communicate committee decisions to concerned departments
  • Maintain records for supplier accreditations and procurement reviews

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