purchasing assistant
6 hours ago
Job Summary:
The Purchasing Assistant provides administrative and clerical support to the purchasing department. This position ensures timely procurement of materials, supplies, and services required by the company while maintaining accuracy, cost-efficiency, and compliance with company policies.
Duties and Responsibilities:
Assist in sourcing, requesting, and evaluating supplier quotations.
Prepare purchase orders (POs) and ensure proper documentation and approval.
Coordinate with suppliers regarding order status, delivery schedules, and invoices.
Monitor inventory levels and ensure timely replenishment of stocks.
Maintain an updated list of approved suppliers and product catalogs.
Ensure that all purchases comply with company procurement policies.
Track deliveries and resolve any delivery or quality issues with suppliers.
Encode and update purchasing records, supplier information, and price lists.
Assist in conducting price comparisons and cost analyses.
Coordinate with accounting and warehouse teams for payment and receiving of items.
Perform other administrative tasks assigned by the Purchasing Officer or Manager.
Qualifications:
Bachelor's degree in Business Administration, Supply Chain Management, or related field.
At least 1–2 years of experience in purchasing or procurement (preferred).
Proficient in MS Office (Word, Excel) and purchasing software or ERP systems.
Strong organizational skills and attention to detail.
Good negotiation, communication, and interpersonal skills.
Ability to handle multiple tasks and meet deadlines.
Honest, trustworthy, and capable of maintaining confidentiality.
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