HR & Personal Assistant

3 days ago

Cebu City, Central Visayas, Philippines Tavor Perry Full time

We are seeking a highly capable HR & Personal Assistant to work directly with the CEO. This role uniquely combines human resources management, executive assistance, and Shopify-related administrative support. The ideal candidate will demonstrate strong organizational skills, HR expertise, and experience in fast-paced e-commerce environments.

Key Responsibilities:

Human Resources & Recruitment

  • Source, screen, and hire top-tier freelancers and full-time staff across marketing, design, customer service, and operations departments

  • Create and manage comprehensive job descriptions, recruitment pipelines, and structured onboarding processes

  • Oversee staff performance tracking, HR documentation, and compliance management

  • Support HR policy implementation and coordinate staff scheduling

  • Executive & Personal Assistance

  • Assist the CEO with bookkeeping, P&L summaries, scheduling, and communication follow-ups

  • Manage daily task tracking, internal communications, and project deadlines

  • Prepare meeting summaries, reports, and data insights as required

  • Maintain strict confidentiality on all sensitive business information

E-Commerce & Shopify Admin Support

  • Demonstrate working knowledge of Shopify backend including orders, product listings, fulfillment tracking, and refunds

  • Assist with order monitoring, product uploads, and coordination with suppliers and fulfillment partners

  • Support administrative tasks related to Shopify operations such as reviewing product listings, tags, and stock availability

  • Coordinate between customer support, marketing, and operations teams to ensure seamless workflow alignment

Creative & General Admin Support

  • Perform light creative work using Canva for HR announcements, internal templates, and communications

  • Maintain organized file structures across Google Drive, Slack, and task management platforms

  • Handle ad-hoc tasks to support smooth business operations

Mandatory Requirements:

  • 3+ years of experience in HR, recruitment, or personal assistant roles (preferably in e-commerce or Shopify-based businesses) – MUST

  • Solid understanding of Shopify and general e-commerce operations

  • Strong command of English (written and verbal) – MUST

  • Excellent organizational, communication, and problem-solving skills

  • Proficient in Google Workspace, Slack, Trello/ClickUp, and Canva

  • Capable of handling sensitive information with professionalism and discretion

  • Proactive, reliable, and able to thrive in fast-paced environments

  • Highly organized with consistent follow-through

  • Motivated by growth and long-term collaboration

Preferred Skills:

  • Previous experience supporting C-level executives

  • Familiarity with bookkeeping and financial reporting

  • Experience with recruitment in e-commerce or digital marketing sectors

  • Strong attention to detail in both HR processes and e-commerce operations

Why Join Us?

  • Work directly with the CEO of a growing e-commerce business

  • Gain comprehensive experience across HR, executive support, and e-commerce operations

  • Join a fast-paced environment with opportunities for professional growth

  • Build long-term career development in a dynamic industry

If you have the experience and skills to excel in this multifaceted role, apply now and become a key partner in our company's continued growth

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