Finance and HR Coordinator

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• Position: Finance and HR Coordinator
• Location: Central Luzon
• Work setup & shift: Remote | Day Shift

What's in it for you?

• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Employee Referral Program
• Work Life Balance

Your Role

As a Finance and HR Coordinator, you are responsible for:

• Process payroll, reimbursements, and employee expenses (using Productive) in coordination with the external accountant.
• Manage accounts payable and receivable, invoicing, and expense tracking via Productive and accounting software (e.g. QuickBooks Online). Then move to Xero in the coming 6 months.
• All payments will be managed via preparing and uploading ABA Files.
• Support budget monitoring, cashflow summaries, and monthly financial reporting for management review.
• Maintain accurate financial documentation for audit and compliance readiness.
• Manage and maintain organizational compliance systems and registers across HR, ISO 9001, and ISO 27001 frameworks.
• Monitor and update company policies, procedures, and document control systems to ensure compliance and audit readiness.
• Coordinate HR administrative processes including onboarding, offboarding, performance review scheduling (via CultureAmp), and maintenance of training and contractor records.
• Support payroll processing, leave management, and employment documentation in collaboration with the external accountant/bookkeeper (via Productive and relevant accounting software).
• Manage and maintain accurate data in Productive to support resource planning, capacity tracking, and team allocation.
• Support the execution of learning and development activities, including tracking participation and outcomes.
• Manage the annual performance survey and the bi-annual engagement survey (including setup in CultureAmp, coordination, and analysis of findings).
• Support recruitment and resourcing processes, including job posting, screening coordination, and onboarding administration.
• Track and support internal audits, corrective actions, and compliance reporting.
• Prepare documentation and evidence for external audits and certifications.
• Provide administrative support to Directors to ensure compliance obligations are met across the organization.

Qualifications and Experience

• Bachelor's degree or equivalent experience in Accounting, Business Administration, or related field.
• Experience in bookkeeping or payroll coordination is preferred. Understanding and proficiency in Australian Accounting and bookkeeping standards.
• Familiarity with preparing and uploading ABA Files.
• Proficiency with accounting platforms such as QuickBooks Online or Xero advantageous.
• Strong understanding of financial reporting, cashflow management, and budget monitoring.
• Familiarity with compliance frameworks (ISO 9001, ISO 27001 preferred).
• Familiarity with HR processes, systems, and employment compliance.
• Proficiency with Microsoft Office 365 is essential.
• Excellent written and verbal communication skills.
• Strong organisational and coordination abilities, with high attention to detail.

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions applyith high attention to detail.