Operations & Project Assistant (Construction)

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

As an employee of Offshore Launch, you are being hired for a unique role within a target Client's company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client's business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

We are looking for an Operations & Project Assistant (Construction) to provide administrative and operational support that keeps projects organized and the business running smoothly. This role blends project coordination, systems management, and hands-on problem solving across multiple construction and remodeling projects.

• Coordinate project logistics and documentation—from initial lead entry to final invoicing—ensuring all files, photos, and approvals are current and accurately named.
• Communicate with city departments and inspectors to obtain permits, schedule inspections, and clarify requirements.
• Maintain project folders and shared drives with signed contracts, estimates, invoices, and warranties.
• Track job milestones (e.g., Lead Prospect Approved Completed Invoiced) and ensure tasks like material/work order approvals, Payzer links, and install reminders are completed on schedule.
• Support owners in preparing client communication, reminders, and follow-ups using established templates (install reminders, photo reports, etc.).
• Prepare basic marketing materials: post social content, organize photos/videos from job sites, and assist with short video edits.
• Document recurring processes and help build internal SOPs for project management, invoicing, and reporting.
• Handle miscellaneous administrative, vendor, and reporting tasks as assigned to keep projects moving efficiently.

• 2+ years of experience as an Operations Assistant, Project Coordinator, or Executive Assistant in construction, real estate, or property management.
• Construction background is preferred.
• Demonstrated ability to learn and document new processes, track multiple projects, and follow detailed checklists or workflows.
• Strong written and spoken English; able to communicate confidently with vendors and city offices.
• Proven ability to research and problem-solve independently—especially with ambiguous or incomplete information.
• High attention to detail with digital organization skills (naming conventions, file systems, spreadsheets).
• Proficiency in Google Workspace, Excel, and project management tools (e.g., AccuLynx, Monday, Asana, or similar).
• Familiarity with Canva or simple video-editing software (e.g., CapCut, Filmora) is a plus.

• Up to $1,450/mo depending on experience
• Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores
• 13th month pay
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development
• Target start date: January 2026

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.