Systems Document Controller

2 weeks ago

Paranaque City, Calabarzon, Philippines THE BMD GROUP Full time ₱350,000 - ₱600,000 per year

About BMD:

BMD is Australia's leading integrated engineering, construction and urban development business. As the largest privately owned civil contractor in Australia, BMD is at the forefront of excellence, and its footprint expands globally to the Philippines and United Kingdom. With a commitment to long-term relationships and collaborative contracting setting us apart and through a team of over 2000 skilled professionals, BMD specialises in transformative infrastructure across diverse sectors.

Benefits:

We offer a rewarding long-term career, opportunities to develop, and a culture that values your contribution. BMD recognises that we are strengthened by diversity, and we embrace differences as an equal opportunity employer, providing an inclusive workplace that rewards excellence and promotes a family culture.

Who we're looking for:

We're seeking a proactive and detail-oriented Systems Document Controller that is responsible for maintaining and organising critical company documents, ensuring their accuracy, quality, and integrity. The role involves safeguarding sensitive information and optimising data retrieval processes to improve efficiency. You will work closely with cross-functional teams to ensure seamless access to documents and strict adherence to document life-cycle procedures.

Key Responsibilities:

SharePoint Management

  • Administer all aspects of document control, including filing, scanning, indexing, storing, retrieving, archiving, and destroying documents.
  • Ensure accuracy and compliance of documents with company standards and regulatory requirements.
  • Review documents before they are released to ensure compliance and ensure that company policies and regulations regarding document control are being met.
  • Review, approve, and reject documents based on content, format, and adherence to company guidelines.
  • Coordinate change control processes to track revisions, updates, and approvals of compliance across the company.
  • Maintain document lifecycle processes within the Business Process Mapping software.
  • Safeguard sensitive information and ensure compliance with retention policies.
  • Maintain confidentiality regarding sensitive documents.
  • Create and maintain electronic forms to support consistent data capture and streamline document-related workflows.

Support

  • Maintain and manage document control systems, including electronic files
  • Ensure proper organization, security, and confidentiality of sensitive documentation
  • Collaborate with stakeholders to address document control needs.
  • Assisting BMS team members in specific projects and tasks as directed.
  • Completion of key system tasks as directed.

What You'll Bring:

  • Bachelor's degree in business administration or any relevant course
  • At least 3 years' experience working as a document controller, or similar.
  • Excellent communication skills (English)
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
  • Experience in maintaining company documentation to ISO and legislative requirements.
  • Construction industry experience is highly desirable.

Perks and Benefits

  • HMO plus 2 FREE dependents upon regularization
  • Life and Accident Insurance for you upon regularization
  • Rewarding long-term career opportunities
  • Promotes a supportive, family-oriented culture
  • Commitment to diversity and inclusion

For more about us, head to

Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates.

No agency submissions will be accepted.

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