Document Controller

21 hours ago

Paranaque City, Calabarzon, Philippines ADNOS CET Corporation Full time $40,000 - $60,000 per year

What you'll be doing

  • Organize and maintain the site's documentation management system, including both physical and electronic files.
  • Ensure that all project documents—such as drawings, specifications, reports, and correspondence—are accurately filed, stored, and indexed for easy retrieval.
  • Track document versions to ensure updates are properly managed and communicated to the relevant team members.
  • Assist in distributing project documentation to internal teams, contractors, and suppliers, ensuring the timely and accurate communication of changes, revisions, and updates.
  • Coordinate the approval, issuance, and tracking of documents to relevant stakeholders, including project managers, engineers, and subcontractors.
  • Provide administrative support to the Project Manager and site team, including scheduling meetings, preparing reports, and updating project progress logs.
  • Manage document requests from the site team and external parties, ensuring documents are retrieved promptly when needed.
  • Maintain and monitor document control databases, ensuring the accuracy and consistency of records.
  • Ensure all documents comply with project-specific standards, company procedures, and regulatory requirements.
  • Assist in preparing documentation for audits and reviews, ensuring the document control process meets industry best practices.
  • Act as the main liaison between the project teams and other stakeholders to ensure smooth documentation flow.
  • Assist in preparing presentations, reports, and other materials for meetings with project teams or clients.
  • Provide on-site support for various administrative tasks as required.
  • Maintain and update a comprehensive filing system for all documentation related to the project site.

What we're looking for

  • Bachelor's Degree in Civil / Mechanical / Industrial Engineering or equivalent experience
  • At least two (2) years experience in document processing, control, and management within an ISO-certified construction company
  • Alternatively, experience as a Quality Checker with strong exposure to documentation handling in an ISO-certified setup
  • Willingness to work in a fast-paced, quality-driven environment
  • Strong organizational skills and attention to detail
  • Ability to collaborate across departments to maintain document integrity

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