Administrative Assistant

7 days ago


Makati City, National Capital Region, Philippines Halia Full time ₱300,000 - ₱600,000 per year


The Outcome We're Hiring For:

Halia is looking for an
Admin Assistant
who can keep our operations running smoothly and our team supported across admin, logistics, e-commerce, sales, and finance.

Your job is to be the backbone of coordination — ensuring meetings, reports, and day-to-day operations are handled seamlessly so the rest of the team can focus on growth and strategy.


Your Mission

  • Keep the team organized through scheduling, documentation, and smooth communication.
  • Support daily operations, including logistics, vendor coordination, and compliance paperwork.
  • Assist in managing e-commerce listings, orders, and customer inquiries across Shopee, Lazada, TikTok, and Shopify.
  • Provide support for sales reporting, invoices, and finance documentation.
  • Be the cross-functional connector that makes sure no detail slips through the cracks.


What You'll Be Doing

  • Manage calendars, files, reports, and correspondence for the team
  • Assist with courier arrangements, deliveries, and vendor coordination
  • Upload and update product listings across online platforms (Shopee, Lazada, TikTok, Shopify)
  • Process online orders, track sales data, and coordinate with fulfillment teams
  • Respond to customer inquiries and online reviews
  • Prepare quotations, invoices, and consolidate sales reports
  • Support in compliance documents, permits, and business requirements
  • Track petty cash, receipts, and supplier invoices for finance
  • Provide ad hoc support for events, activations, and product launches


You Might Be the One If You…

  • Have 1–3 years of experience in admin, operations, or e-commerce support
  • Are highly organized, detail-oriented, and proactive
  • Enjoy multitasking and can keep track of multiple moving parts
  • Have basic knowledge of online selling platforms (Shopee, Lazada, TikTok Shop, Shopify)
  • Are comfortable with spreadsheets, reporting, and basic finance documentation
  • Thrive in a fast-paced startup environment and want to grow with a brand


What You'll Get

  • A key role in building a fast-growing women's wellness brand
  • Hands-on experience across multiple business functions (admin, ops, e-com, sales)
  • Opportunities to learn and grow into higher roles in operations or e-commerce
  • A supportive team that values initiative, results, and collaboration
  • Competitive pay and benefits


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