HR & Payroll Administrator | Permanent WFH | Mid Shift

From Employee Care to Payroll Precision

Combine your passion for accuracy with your drive to support people in a role that keeps operations smooth and employees cared for. Step into a global career in HR and payroll without leaving the Philippines. This role offers international exposure, the chance to make a mark in the finance and accounting industry, and the opportunity to influence employee experience on a global scale-all from the comfort of your own home.

Job Description

As an HR & Payroll Administrator, you will be the backbone of seamless HR operations and precise payroll management. Your work will span document management, employee lifecycle support, benefits administration, system updates, and insightful reporting-ensuring accuracy, compliance, and a positive employee experience every step of the way.

Job Overview

Employment type: Full-time

Shift: Mid Shift (3:00 PM - 12:00 AM Manila time; 8 AM - 5 PM UK time), Semi-flexible schedule, weekends off

Work setup: Permanent WFH with occasional on-site team collaboration as needed

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Mid shift; Semi-flexible schedule
• Permanent WFH arrangement
• Fixed weekends off with occasional on-site collaboration
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment; available to account holders with minimum of 6 months company tenure)
• Unlimited upskilling through Emapta Academy courses (Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• At least 2 years of experience in a similar HR and/or payroll role
• High level of accuracy, confidentiality, and attention to detail
• Proficiency in MS Office, particularly Excel (pivot tables, formulas, VLOOKUP)
• Experience in payroll administration and HR operations
• Familiarity with HRIS (e.g., BambooHR) and payroll software
• Knowledge of pension schemes, benefits platforms, and employee engagement tools
• Strong organizational and problem-solving skills
• Ability to work in a fast-paced environment and adapt to changes
• Excellent written and verbal communication skills
• Discreet and professional in handling sensitive information

Your Daily Tasks

Payroll Admin

• Maintain and administer employee benefits documents, enrollment forms and related documentation.
• Track statutory deductions, bonuses, and final settlements.
• Track absences, holidays, sick leave, and other time-off types and ensure documentation is provided to support
• Ensure accurate recording and reporting.

HR Admin

• Maintain and update employee records in the HR system (HRIS, BambooHR), ensuring data accuracy and compliance.
• Support the onboarding and offboarding process including document collection, system setup, and coordination of welcome procedures.
• Assist with the administration of employee benefits, contracts, and changes in terms and conditions.
• Conduct regular reviews of HR and payroll documentation to ensure accuracy and compliance
• Create and maintain checklists and templates for onboarding, probation, leavers, movers, change in salary or job title and payroll workflows.
• Preparation of letters for employee changes such as salary or job title.
• Track probation reviews and check eligibility for referral bonuses.
• Respond to employee queries or sign post to the correct person/team in a timely and professional manner.

Systems & Reporting

• Confidently use HRIS, payroll platforms, and internal tools to manage workflows and data.
• Update internal hubs such as Watson with HR documentation, policies and relevant HR and Payroll information.
• Pull and compile HR and payroll reports for internal use and audits.
• Build and maintain accurate, insightful HR and payroll reports across areas such as headcount, absence, turnover, compensation, and payroll summaries.
• Use advanced Excel functions (e.g., pivot tables, VLOOKUP, formulas, data validation) to manage, clean, and analyze employee data.
• Extract, interpret, and present data in meaningful formats to support HR, Finance, and Leadership teams in decision-making.
• Collaborate with the team to identify reporting needs and continuously improve the structure and automation of routine reporting.
• Ensure data consistency and integrity across systems by performing regular audits and reconciliations.
• Ensure documentation is consistently maintained.
• Support audits and compliance by ensuring documentation is complete and accessible.

About the Client

Our client is an award-winning independent debt administration services company, delivering loan agency, security agency, and corporate trustee services in the international debt capital markets. From complex restructurings to high-yield bond issuances, they serve diverse transactions with precision and expertise. Driven by inclusivity, diversity, and innovation, they create an environment where talent thrives, and careers flourish-making a global impact in finance while supporting flexible, balanced work arrangements.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra