Administrative HR Specialist

2 days ago

Pasig, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000
HR Support Role

This role provides crucial administrative support to the HR department, enabling them to effectively execute various functions of an organization. The successful candidate will possess exceptional organizational and time management skills, ensuring seamless day-to-day operations.

Key Responsibilities
  • Source applicants through diverse channels, including job boards and professional networks, to attract qualified candidates.
  • Schedule and coordinate applicant interviews, including initial screening and technical interviews with line managers.
  • Conduct initial interviews to assess candidate suitability and ensure alignment with job requirements.
  • Accurately encode applicant data into the recruitment database and HR management system.
  • Prepare and manage documentation for pre-employment processing, ensuring completeness and compliance.
Onboarding Process
  • Guide incoming employees through pre-employment requirements and ensure timely completion.
  • Coordinate with IT for the creation of email accounts and system access for new hires.
  • Arrange and facilitate company orientation sessions for smooth employee integration.
  • Communicate deployment schedules and onboarding guidelines clearly via internal communication channels.
Employee Relations and Discipline
  • Monitor employee compliance with company policies and procedures.
  • Draft and issue memos, notices, and other disciplinary documentation as required.
  • Facilitate administrative procedures related to employee discipline and performance management.
  • Initiate and coordinate administrative hearings to address employee issues or violations.
  • Manage visa processing for employees in coordination with relevant authorities.
Reporting and Analytics
  • Prepare and submit regular reports, including Manhour Reports, Recruitment Reports, and Project HR Reports to relevant stakeholders.
  • Attend bi-monthly operation reporting meetings.
Requirements
  • More than 5 years of HR experience are required.
  • Exposure to hiring equity rules and labor law is essential.
  • Effective people management and HR administration abilities are crucial.
  • A comprehension of payroll procedures is necessary.
  • Full knowledge of HR procedures and best practices is required.
  • Outstanding verbal and written communication abilities are essential.
  • Able to handle pressure and meet deadlines.
  • Highly proficient with computers, including MS Office, email, and other business and communication tools.
  • Excellent planning and time-management abilities are necessary.
  • Strong ability to make decisions and solve problems.
  • Meticulousness in the details is required.
  • The capacity to precisely follow directions is essential.

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