Executive Assistant

7 hours ago

Makati City, National Capital Region, Philippines SmoothMoves, Inc. Full time ₱400,000 - ₱600,000 per year
Position Overview The Executive Assistant provides high-level administrative support to executives by managing schedules, organizing documents, coordinating meetings, and handling communications. This role requires strong organization, discretion, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:
  • Manage and maintain the executive's calendar, appointments, and travel arrangements.
  • Prepare, organize, and file documents, reports, and presentations.
  • Handle incoming and outgoing communications, including calls, emails, and memos.
  • Coordinate and schedule meetings, conferences, and events.
  • Take meeting minutes and ensure timely distribution and follow-up of action items.
  • Assist in monitoring deadlines, project timelines, and confidential matters.
  • Conduct basic research, data gathering, and report preparation as needed.
  • Serve as the point of contact between the executive and internal or external stakeholders.
  • Maintain a high level of confidentiality and professionalism at all times.
  • Perform other administrative or office tasks as assigned by the executive.

Qualifications:
  • Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required).
  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong written and verbal communication skills.
  • Excellent organizational and time-management skills.
  • Proficient in MS Office applications (Word, Excel, PowerPoint) and office equipment.
  • Ability to multitask, prioritize, and work with minimal supervision.
  • Discretion and confidentiality are essential.

Key Competencies:
  • Attention to Detail.
  • Problem-Solving.
  • Professional Communication.
  • Confidentiality & Discretion.
  • Time Management.
  • Adaptability.
  • Interpersonal Skills.

Work Setup:
  • Schedule: (Monday - Friday).
  • Work Location: (On-site / Office).

Reports To: CEO.

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