Administration & Facilities Management Specialist
6 days ago
Job Summary:
Provide assistance to the AFM Head, AFM Supervisor and Design & Project Officer in all aspects of administration and facilities for head office and branches.
Responsibilities:
- Assess requests with requisitioners based on existing policies.
- Assign validated requests to the appropriate third-party service providers for house maintenance.
- Update requisitioners on request status until fully completed.
- Log, report, and monitor all assigned maintenance tasks.
- Review documents and perform due diligence for new vendor accreditation.
- Endorse reviewed cost proposals and comparisons for purchases and services.
- Ensure all purchase orders, billing, and related documents are complete before endorsement.
- Prepare a weekly report on purchasing activities and services rendered.
- Monitor vendor performance using scorecards and report findings to supervisors.
- Maintain transaction records to support task reporting (e.g., aircon maintenance, security, courier).
- Ensure tasks are completed timely, cost-efficiently, and in the company's best interest.
- Follow AFM guidelines and document any approved enhancements.
- Assist in sourcing local service providers and compile recommendations for the AFM Head.
- Perform other delegated tasks as needed.
Qualifications:
- Bachelor's degree in Business Management, Operations Management, Office Administration or equivalent
- With at least 1 year relevant experience
- Customer-service orientation
- Keen to details and adept in reporting
- Good communication and coordination skills
- Preferably has driving & "handyman" (electrical, plumbing, car maintenance) skills
About Us:
Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.
Job Types: Full-time, Permanent, Fresh graduate
Benefits:
- Additional leave
- Flexible schedule
- Health insurance
- Life insurance
- Opportunities for promotion
- Promotion to permanent employee
- Work from home
Ability to commute/relocate:
- Taguig: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Could you please indicate your earliest availability to begin employment?
Education:
- Bachelor's (Required)
Willingness to travel:
- 100% (Preferred)
Work Location: In person
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