Fleet Administration Assistant

2 weeks ago

Pulong Santa Cruz, Calabarzon, Philippines Private Advertiser Full time ₱400,000 - ₱600,000 per year

Purpose of the Position

Responsible for supporting Fleet Management of the company's light vehicle category.

Principal Responsibilities

  • Manage and support requirements for Light vehicles on leased operation scheme consisting of around units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.
  • Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
  • Coordinate vehicle deliveries nationally with Dealership and leasing companies.
  • Thorough understanding of Operating Lease, monitor and manage over / under utilized vehicles and recommend rotation to minimize costs.
  • Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
  • Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
  • Purchase Order Management, invoice processing and cost allocation to cost centers.
  • Proactive reporting to internal stakeholders specific to fleet and leasing.
  • Liaise with and support offshore processing team with all operational matters.
  • Liaising with key suppliers and internal stakeholders via mailbox management.

Required Skills (Functional / Technical)

  • Proficient in using Microsoft Word, Excel, and PowerPoint.
  • Knowledge/background in using SRM and SAP Systems.
  • Background in basic accounting/reconciliation

Required Qualification / Experience

  • Candidate must possess at least a Bachelor's/College Degree.
  • With 1-2 years of experience in administrative, clerical, or office support role.
  • Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.
  • With experience in interacting with offshore stakeholders is an advantage.
  • Knowledge and/or background in using SRM and SAP Systems.
  • Highly competent in administrative tasks, attention to details and great organization skills.

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