Payroll Administrator

3 hours ago

Pulong Santa Cruz, Calabarzon, Philippines Sonic Internet + Phone Full time $80,000 - $90,000 per year

Payroll Administrator

The Payroll Admin is responsible for end to end payroll solutions within our HRIS in UKG.  Successful candidate must be self-motivated and able to take risks and ownership and see projects to their completion.  Must be highly dependable acting with integrity and strong attention to detail.

Key Responsibilities:

  • Manage all payroll operations related to employee compensation, bonuses, benefits, etc.
  • Assist in the design, implementation and maintenance of effective payroll processes, policies, and internal controls
  • Respond to employee inquiries and request regarding payroll matters, facilitate management and employee understanding of payroll procedures
  • Ensure compliance with all payroll tax laws and consistently up- to date on guidance for taxation of salaries and benefits in various states
  • Reconcile all payroll accounts for month end
  • Manage all wage garnishments
  • Manage EDD requests
  • Audit 401(k) funding reports
  • Compile monthly payroll reports, Overtime, PTO, Department expenses
  • Ad Hoc reports as needed

Requirements:

  • Ideally 5+ years' experience in payroll for 800 + employee companies
  • Experience with UKG Pro, Kronos, UltiPro, or other enterprise payroll and HRIS systems.
  • Bachelor's Degree preferred
  • Certified Payroll Professional (CPP) certification a plus, not required
  • Experience implementing new Payroll system a plus
  • Outstanding communication skills, written/verbal, and the ability to interact with employees at all levels
  • Superb organizational and prioritization skills with an unparalleled attention to detail
  • Flexible and can thrive in a dynamic, fast-paced environment
  • Experience with month-end close processes, including account reconciliations and accruals
  • Bilingual; English/Spanish a plus
  • Maintain confidential information and professionalism to ensure privacy
  • In Office role, HQ in Santa Rosa CA. Possibility to become hybrid

Compensation Details:  $80k-$90k annually PLUS benefits, DOE

*Salaried role, reports to Payroll Manager, HR department

Knowledge, Skills, and Abilities

Language Skills – Ability to read, interpret, and apply payroll-related policies, procedures, and regulatory guidelines, including federal, state, and local wage and hour laws. Skilled in preparing accurate reports, correspondence, and payroll documentation. Ability to communicate effectively with employees, management, and external partners to resolve payroll inquiries or discrepancies.

Mathematical Skills – Strong ability to perform accurate calculations related to wages, deductions, benefits, garnishments, and taxes. Skilled in computing rates, percentages, and reconciliations necessary for payroll processing and reporting.

Reasoning Ability – Ability to identify and resolve payroll discrepancies, ensure data accuracy, and maintain compliance with company policies and labor regulations. Capable of analyzing information and exercising sound judgment in handling confidential and time-sensitive matters.

Computer Skills – Proficient in payroll and HRIS systems, including UKG Pro (UltiPro) or similar platforms. Skilled in Microsoft Excel, Word, and Teams, with the ability to manage data imports/exports and generate detailed payroll and compliance reports. Knowledge of general office software and online payroll resources required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The Human Resources team reacts to many situations simultaneously and requires multitasking in a fast-paced environment daily.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit and stand; talk or hear; reach with hands and arms; key/type. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools or controls; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Equal Opportunity:

Sonic is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of race, color, religion or belief, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, pregnancy or maternity, genetic information, or any other characteristic protected by law. 

Acknowledgement:

Sonic is an at-will employer. The job description does not constitute an employment agreement, or contract, between the employer and employee and is subject to change.   Other functions may be assigned and/or reassigned by the employer as the needs of the employer and requirements of the job change. The only employment contract that exists between you and Sonic is that of at-will employment. Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

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