Admin Associate

3 days ago

Quezon City, National Capital Region, Philippines Alberto Shoes Corporation Full time ₱250,000 - ₱450,000 per year

About the role

The Admin Associate – Store Concerns & Maintenance is responsible for supporting the daily administrative operations of the store, with a focus on addressing facility-related issues, coordinating maintenance tasks, and ensuring a clean, safe, and operational store environment. This role acts as the liaison between store teams, vendors, and management to resolve store maintenance concerns efficiently and cost-effectively.

What you'll be doing

Store Concerns Management:

  • Act as the first point of contact for store-related operational concerns (e.g., facility damage, equipment issues, safety hazards).
  • Log, monitor, and prioritize reported concerns using internal tracking systems.
  • Communicate updates and resolutions to relevant stakeholders.

Maintenance Coordination:

  • Schedule and coordinate preventive and reactive maintenance with approved vendors or internal maintenance teams.
  • Ensure timely resolution of facility and equipment issues (e.g., HVAC, plumbing, electrical, lighting).
  • Follow up with service providers to confirm completion and satisfaction.

Administrative Support:

  • Maintain records of maintenance requests, completed work, invoices, and warranties.
  • Support procurement of maintenance supplies and consumables.
  • Prepare weekly/monthly reports on store issues and maintenance status.

Compliance & Safety:

  • Ensure that all store areas comply with company safety and cleanliness standards.
  • Support audits and inspections by preparing necessary documentation and addressing action points.
  • Report potential safety risks or hazards to management immediately.

Vendor & Contractor Liaison:

  • Communicate with third-party service providers, request quotations, and evaluate basic service proposals.
  • Monitor contractor performance and adherence to service-level agreements (SLAs).

What we're looking for

  • Bachelor's Degree in Business Administration or a related field is required.
  • 1–2+ years of experience in administrative role, preferably in the retail industry, is a plus.
  • Strong organizational and multitasking skills, with the ability to prioritize and handle multiple tasks simultaneously.
  • Excellent communication and interpersonal skills, with the ability to effectively liaise with store managers, employees, and regional leaders.
  • Proven ability to manage concerns in a timely and professional manner.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
  • A keen eye for detail and a commitment to providing high-quality administrative support.
  • Flexibility to work in a dynamic, fast-paced environment with shifting priorities

What we offer

At Alberto Shoes Corporation', we pride ourselves on fostering a collaborative and supportive work environment. In addition to a competitive salary, we offer a range of benefits, including:

  • Generous holiday allowance and paid time off
  • Comprehensive health insurance coverage
  • Opportunities for professional development and career advancement
  • Employee discount on our high-quality shoe products
  • Team-building activities and social events.

If you're excited about the prospect of joining our dynamic team, we encourage you to apply now.

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