Legal Admin Associate

Power legal excellence with precision, impact, and global reach.

Draft a career that holds weight across borders without leaving home. In this role, your legal and administrative expertise won't just support processes-it will shape precision, safeguard compliance, and strengthen global operations. Step into a position where each document you manage and every detail you review becomes part of an international success story.

Job Description:

As a Legal Admin Associate, you'll provide essential support in document preparation, contract management, and cross-departmental coordination. This role demands attention to detail, strong communication skills, and the ability to manage sensitive information with discretion.

Job Overview:

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Hybrid, Megatower, Ortigas

Exciting Perks Await

• Competitive Salary Package
• Hybrid work arrangement
• Prime office location in Quezon City (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek:

• Bachelor's degree in Legal Management, Business Administration, or related field preferred.
• Paralegal certification is an advantage.
• At least 1-2 years of administrative support experience, ideally in a corporate or professional services environment.
• High adaptability with technology tools and openness to learning and leveraging AI solutions to enhance efficiency and work quality.
• Intuitive ability to spot potential risks, gaps, or issues early on, and the confidence to raise them for discussion.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with contract management tools (e.g., LawVu) is a plus.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive, adaptable, and collaborative mindset.

Your Daily Tasks:

Administrative Support

• Support in preparing, formatting, and distributing documents, reports, and presentations.
• Assist in maintaining organized digital and physical records, ensuring accuracy and accessibility.
• Assist in printing, mailing, tracking mailed letters, and filing correspondence to ensure proper documentation and monitoring.
• Handle expense reports, purchase requests, and other administrative forms as needed.

Contracts & Legal Support (Under Guidance)

• Support in organizing and uploading agreements in the contract management platform (LawVu).
• Help maintain standardized templates and trackers for contracts and legal documentation.
• Provide daytime contracts admin presence and support.

Cross-Departmental Support

• Assist department leaders with ad-hoc tasks, including meeting coordination, file management, and report preparation.
• Act as a point of contact for routine inquiries, escalating issues to the relevant lead when necessary.

Collaboration & Continuous Improvement

• Coordinate with internal teams to ensure smooth communication and task execution.
• Identify opportunities to improve efficiency in administrative workflows.
• Support onboarding and orientation activities for new staff members when required.

Other Responsibilities

• Perform any administrative or non-administrative duties as assigned from time to time through direct written order or verbal assignment.

Why We Stand Out Among the Rest:

Join Emapta, recognized as one of the Top 20 Dream Companies for Filipinos in 2024. With a 50/50 gender ratio and a culture rooted in care and empathy, you'll feel valued from day one. We're committed to growing talent and setting you up for success.

Be part of a team that showcases Filipino excellence to the world. With 20 offices across 11 countries and 1,000+ clients, you'll create real impact every day-whether you work from home or on-site. Our 100% virtual recruitment process makes it easy to get started.

At Emapta, you're not just joining a company-you're becoming part of a thriving community of 10,000+ professionals growing careers with purpose. And behind every partnership we build is a deep respect for people and the impact they make.

"We place integrity at the heart of everything we do and truly value the human experience. That's why, for clients, it's a profound and transformational process that gives them the opportunity to achieve the business growth they desire."

Tim Vorbach, CEO