Sales Executive Assistant

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Sales Executive Assistant
Location: Makati | Hybrid - 2-3x a week onsite

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

JOB OVERVIEW
The Senior Sales Executive Assistant (EA) will play a pivotal role in supporting the client and the Founder with high-level administrative, operational, and client-facing responsibilities.

DUTIES AND RESPONSIBILITIES

• CRM Management – Zoho

  • Maintain and update client and lead records in Zoho CRM

  • Track sales pipeline stages and ensure data accuracy

  • Automate workflows and reminders for follow-ups and tasks

• Client Onboarding

  • Prepare and send engagement letters and information checklists

  • Manage client onboarding checklists and ensure timely completion

  • Coordinate with internal teams to ensure a smooth transition into service deliver

• Client Administration

  • Generate and send invoices using Xero

  • Monitor outstanding payments and follow up on overdue invoice

• Marketing Campaigns

  • Design, plan and execute email marketing campaigns

  • Initiate and coordinate with leadership for content creation

  • Track campaign performance and engagement metric

• Social Media Management

  • Manage LinkedIn profiles and pages

  • Schedule and publish regular posts aligned with brand messaging

  • Monitor engagement and respond to comments or messages

• Website Management

  • Coordinate updates to website content, including blog articles and resources

  • Apply SEO principles to continuously improve the client website

  • Track website analytics and suggest improvements

• Lead Generation

  • Research and identify potential leads

  • Draft and send cold outreach emails and follow-up sequences

  • Conduct cold calls to qualify leads and schedule meetings

• Partnership Development

  • Identify and reach out to known potential partners via warm emails and calls

  • Maintain a database of partnership contacts and communications

  • Support the development of co-branded initiatives or referral programs

• Client Outreach Programs

  • Execute outreach strategies on behalf of the company's clients

  • Schedule meetings with targets to execute client strategies

  • Track outreach effectiveness and report on acquisition metrics

• Sales Mandate Support

  • Issue NDAs and manage document tracking for prospective buyers

  • Prepare and send pitch decks and supporting materials

  • Coordinate with internal teams as needed

• Diary and Travel Management

  • Manage calendar and appointments for the Founder, including internal and external meetings

  • Coordinate travel arrangements, itineraries, and accommodations

  • Ensure timely reminders and preparation for meetings and events

• Ad Hoc Office Administration

  • Provide general administrative support to the team

  • Assist with document formatting, data entry, and internal communications

  • Support virtual office operations and team coordination

QUALIFICATIONS

• At least 5+ years of experience in Executive Assistance, Sales and Marketing

• Strong executive support experience in sales or client-focused roles, with excellent calendar, travel, and document management

• Proficient in Zoho CRM and Xero, with a solid grasp of workflow automation, pipeline tracking, and invoicing

• Skilled in client onboarding, lead generation, and outreach strategies, including cold emails, follow-ups, and partnership development

• Experience managing email marketing, social media (LinkedIn), and website updates, including basic SEO and analytics

• Highly organized and adaptable, with strong communication skills and the ability to manage multiple tasks in a virtual team environment

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance

• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.

• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.

• Dynamic Open Spaces: Conducive for productivity and creativity.

• State-of-the-Art Security: Ensuring your safety and peace of mind.

• Game Rooms: Take a break and unwind with our recreational facilities.

• Competitive Compensation: Your talents deserve to be rewarded We help you negotiate with our clients.

• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.

• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.

• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.