Executive Assistant

We are looking for Executive Assistant (Revenue Enablement) supporting and work collaboratively with sales team.

Job Responsibility:

Weekly Sales Enablement Call Management

• Organize, facilitate, and set agendas for the weekly sales enablement calls.
• Capture action items, follow up on previous discussions, and ensure alignment across the sales enablement and sales teams.
• Track and report attendance.

Enablement Calendar Management

• Maintain the enablement calendar, keeping it updated with training sessions, key sales initiatives, content refreshes, and other critical enablement activities.
• Coordinate scheduling across departments to avoid conflicts and optimize participation.

Onboarding and Event Coordination

• Manage logistics for in-person onboarding sessions, coordinating with HR and training facilitators to ensure a smooth, efficient experience for new hires.
• Assist in planning and executing in-person and virtual enablement events, including enablement quarterly business reviews, sales kick-offs, regional training sessions, and skill-building workshops.
• Coordinate with facilitators, manage attendee lists, and handle all logistics related to these events.

Internal Communications and Updates

• Act as a central communication point, keeping sales teams updated on upcoming enablement activities, content releases, and program updates.
• Manage internal newsletters, emails, or other communication channels that support information flow and alignment.
• Report on the enablement team's metrics, providing insights to inform stakeholders on performance.

Process Documentation and Optimization

• Document and maintain enablement processes, create standard operating procedures (SOPs), and support continuous improvement by identifying process inefficiencies.

Technology and Tool Renewal Management

• Track the renewals and needs of enablement tools and technologies, ensuring that all necessary resources are up-to-date and aligned with business goals.
• Collaborate with internal teams and procurement to assess tool effectiveness and identify potential enhancements or replacements.

Content Management and Organization

• Maintain organized and accessible content in Google Drive and Highspot.
• Regularly audit and update content to keep it current, relevant, and aligned with the latest messaging and product information.
• Oversee the technical administration of the Highspot platform, including user management, permissions, and content organization.

Collaboration with Cross-Functional Teams

• Partner with the marketing creative team to ensure content reflects the latest branding and currently produced content is being leveraged so there is no duplication of work.

Enablement Content Performance Measurement

• Track and analyze content usage, effectiveness, and engagement metrics to determine what's working and what needs improvement.
• Use data-driven insights to refine content strategies and improve content effectiveness.

Job Requirements:

Education & Experience:

● Bachelor's degree in Business, Communications, or related field

● 1–3 years of experience in executive assistant, sales enablement, marketing operations, project coordination, or a similar support function

● Prior experience in a fast-paced, cross-functional team environment preferred

Skills & Competencies:

● Highly organized with the ability to manage calendars, logistics, and multiple workstreams simultaneously

● Strong written and verbal communication skills for coordinating across departments

● Detail-oriented with a proactive approach to problem-solving and process improvement

● Ability to document and maintain processes, templates, and enablement materials

● Collaborative team player who can adapt quickly and support changing priorities

Tools/Systems:

● Familiarity with enablement tools such as Highspot, WorkRamp, or LMS platforms is a plus

● Experience with productivity and collaboration tools (e.g., Google Workspace, Slack, Asana, Confluence)

● Basic understanding of Salesforce or CRM workflows is a plus