HR/Admin Assistant

1 week ago

Binondo P, Philippines AD&V Business Consultancy and Outsourcing Services Inc. Full time ₱40,000 - ₱60,000 per year

Job Requirements:

Human Resources

  • Help maintain and update employee records, files, and HR databases in compliance with company policies and government regulations.
  • Support the implementation of company policies, onboarding programs, and employee engagement initiatives.
  • Support onboarding activities, such as preparing new hire requirements and coordinating orientation schedules.
  • Assist in tracking attendance, leave requests, and timekeeping reports for payroll processing.
  • Provide general assistance in performance monitoring and other HR administrative tasks as assigned.
  • Coordinate with government agencies (SSS, PhilHealth, Pag-IBIG) for employee compliance and document processing as needed.

Administrative Support

  • Work closely with internal teams to organize and schedule meetings, appointments, and travel logistics with precision and efficiency.
  • Handle general office coordination, supplies inventory, and purchasing requests.
  • Manage inbound communications, including phone calls, emails, and written correspondence, ensuring timely responses.
  • Maintain structured filing systems while safeguarding the confidentiality of sensitive records and information.
  • Responsible for office management such as janitorial and security services.
  • Assist in processing of company's business permits and licenses.
  • Support the marketing team and actively participate in company marketing initiatives to contribute to brand awareness, client engagement, and promotional campaigns.
  • Perform ad hoc tasks as assigned to support the company's operational and strategic needs.

Job Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or any related field.
  • 2-3 years of experience in HR and administrative roles from any industry.
  • Knowledgeable in Philippine labor standards, data privacy, and workplace regulations.
  • Ability to maintain accurate employee records and manage HR databases.
  • Ability to coordinate events and employee engagement activities.
  • Strong organizational and multitasking skills.
  • Acts with initiative and responsibility, approaching challenges with an owner's mindset.

Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Familiar with any HRIS and Learning Management Systems
  • Good communication and interpersonal skills.
  • Good command of the English language, both oral and written, with the ability to convey information clearly and professionally to clients.
  • High level of integrity and professionalism.
  • Customer-focused.
  • Resourceful, creative, detail-oriented, and organized, with the ability to meet deadlines efficiently.
  • Innovative mindset and a passion for continuous learning.
  • Adaptable and quick to learn new approach to improving tasks.
  • Collaborative team player with a positive and proactive attitude towards internal and its community.
  • Reliable, trustworthy, and able to work under minimal supervision.

Job Type: Full-time

Work Location: In person

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