Executive Assistant V

1 week ago

Work from Home, Philippines Sphere Rocket VA Full time ₱1,200,000 - ₱3,600,000 per year

We are seeking a highly organized and proactive Executive Assistant to provide strategic, operational, and administrative support to the CEO across multiple business ventures. This role requires excellent communication, multitasking, and problem-solving skills — perfect for someone who thrives in a fast-paced, dynamic environment.

Key Responsibilities

Strategic & Executive Support

  • Act as a trusted business partner by anticipating needs, managing priorities, and protecting the CEO's focus.
  • Manage a complex calendar involving multiple businesses, speaking engagements, and family schedules.
  • Oversee email communications; draft and respond to messages with professionalism.
  • Prepare briefing materials, meeting notes, and event summaries.

Operations & Project Management

  • Track and manage key deliverables across business lines (coaching, real estate, and events).
  • Serve as the main point of accountability for deadlines, tasks, and follow-ups.
  • Coordinate logistics for large-scale events, retreats, and masterminds (500–700 attendees).
  • Maintain organized systems, documentation, and workflows for efficiency.

Marketing & Communications Support

  • Execute marketing campaigns and manage the content calendar.
  • Coordinate newsletters, client emails, and automated marketing sequences.
  • Schedule and post content on social media using approved templates.
  • Design and edit marketing collateral in Canva (flyers, event materials, presentations).
  • Track campaign performance and ensure all promotional deadlines are met.

Personal & Family Coordination

  • Integrate business and personal schedules to maintain balance for the CEO.
  • Coordinate complex business and family travel arrangements with detailed logistics.

Brand & Partner Coordination

  • Collaborate with creative teams, vendors, and partners to ensure brand consistency.
  • Oversee outward-facing deliverables such as presentations, events, and communications that reflect the CEO's brand standards.

Experience and Proficiency

  • Excellent English communication skills (written and verbal).
  • Proven experience providing high-level executive support as a Virtual Assistant. (IMPORTANT)
  • 3–5+ years of Executive Assistant experience. (IMPORTANT)
  • Proficiency in Google Workspace and Microsoft Office (Docs, Sheets, Excel, etc.).
  • Skilled in Canva for presentations and marketing collateral.
  • Experience with CRM management and basic copywriting (emails, layouts).
  • Familiarity with Kajabi is a strong plus.

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

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