Admin Assistant

5 days ago

Malabon, Philippines Lifestrong Marketing Inc. Full time

Job Objective

  • Ensures that the office environment is safe, efficient, and well-maintained. This role involves coordinating maintenance services, managing office supplies, ensuring health and safety compliance, and supporting the overall functioning of the facility. The role combines traditional administrative duties with facilities management responsibilities, ensuring smooth operations across both areas.

Duties and Responsibilities

Office Maintenance & Upkeep:

  • Oversee day-to-day facility operations, ensuring the office environment is clean, safe, and functional.
  • Coordinate routine maintenance services and ensure that all equipment is in working order.
  • Address facility-related issues promptly, such as broken equipment, furniture repairs, and safety hazards.

Building Safety & Security:

  • Ensure the building meets safety standards by scheduling regular inspections.

Health & Safety Compliance:

  • Ensure compliance with health and safety regulations, including maintaining first aid kits, emergency supplies, and signage.
  • Conduct routine health and safety inspections and report any issues to the manager or relevant department.

Inventory & Supply Management:

  • Maintain office supply inventories, ensuring that essential items are well-stocked.
  • Coordinate the procurement of office supplies and equipment, ensuring cost-effective purchasing and inventory control.

QUALIFICATIONS

Educational Attainment

  • Bachelor's degree in Business Administration, Office Management, or a related field.

Experience Required

  • 2-3 years of experience in office administration, facilities management, or a similar role.

Skills

  • Strong organizational and multitasking skills.
  • Excellent communication and negotiation abilities.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and facility management software (if applicable).

Job Type: Full-time

Benefits:

  • Company events
  • Employee discount
  • Health insurance

Work Location: In person

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