Sales Administrative Assistant

3 hours ago

Malabon, Philippines Lythaus Lighting Supply Full time ₱250,000 - ₱500,000 per year

Job Summary

MAIN RESPONSIBILITY:

Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution, filing, and logistics coordination. Coordinates and maintains records for staff office space, phones, physical offices, vehicles, and warehouse inventory. Supports delivery operations to ensure efficient receipt, storage, and dispatch of goods.

ResponsibilitiesAdministrative and Clerical Duties

  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Submit and reconcile expense reports.
  • Plan meetings and conference calls and arrange and manage meetings.
  • Take and distribute meeting minutes.
  • Maintain electronic and physical files.
  • Organize and provide documents, reports and information.
  • Coordinate workspace, computer, and supplies for new employees with management.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.

Admin Functions – Office, Assets, and Logistics

  • Request and monitor payments related to all physical offices including head office and satellite/project sites (lease, utilities, telephone, internet, etc.).
  • Ensure all physical offices are well-kept, organized, and properly maintained.
  • Monitor company vehicles' tune-up and maintenance based on agreed schedules.
  • Maintain records of tools, equipment, and vehicles, ensuring assignment to employees is properly documented.
  • Keep all admin files complete, updated, and safely stored (lease contracts, utilities, vehicle maintenance, repairs, tools and equipment, etc.).

Warehouse and Delivery Support

  • Coordinate daily delivery schedules and ensure accurate documentation of dispatched and received goods.
  • Monitor warehouse inventory levels, ensuring proper stock rotation, labeling, and storage.
  • Assist in preparing delivery receipts, waybills, and other logistics documents.
  • Liaise with suppliers, couriers, and drivers to ensure timely and accurate delivery of goods.
  • Maintain cleanliness and orderliness of the warehouse area.
  • Track and report incoming and outgoing shipments, ensuring accuracy between physical count and system records.
  • Support audit and inventory reconciliation activities.
  • Ensure safety procedures are followed during loading, unloading, and operations.

Others

  • Perform other functions that may be assigned from time to time.
  • Produce and submit the monthly Expense Report to management.

Required Education, Skills, and Qualifications

  • Graduate of any 4-year course.
  • With experience in administrative work, delivery coordination, and warehouse operations is an advantage.
  • Strong organizational, multitasking, and communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Detail-oriented and capable of handling multiple priorities efficiently.

Job Type: Full-time

Ability to commute/relocate:

  • Malabon City: Reliably commute or planning to relocate before starting work (Required)

  • Administrative Assistant

    1 week ago

    Malabon, Philippines Innoworks Production International Inc. Full time ₱217,284 per year

    LOOKING FOR: ADMINISTRATIVE ASSISTANTBrief DescriptionThe position of administrative assistant consists of being responsible for managing the overall accounts of the company.TasksEncode daily sales, manage client orders and company files. Ensures that no file is lost and traceable.Maintains database of clients and ordersAssists and reports to General Admin...

  • Sales Administrative Assistant

    2 days ago

    Malabon P, Philippines SQI Group Int'l Full time

    RESPONSIBILITIESProvide administrative support to the sales team and management.Coordinate in processing of sales orders, quotes, and invoices accurately and efficiently.Handle customer inquiries, schedule appointments, and follow up on sales leads.Process sales orders, track shipments, and manage order fulfillment documentation.QUALIFICATION:4 years...

  • Sales Encoder and Admin Assistant

    1 week ago

    Malabon, Philippines CDC Manufacturing Corporation (Melawares) Full time ₱4,380,000 - ₱6,480,000 per year

    Senior High School or College Level (graduate or under-graduate)With experience in Live Selling (e.g., Facebook Live, TikTok Live, Shopee Live, etc.)Knowledgeable in using social media platforms and live streaming tools.Strong sales and customer engagement skills.Willing to work on flexible schedules, including weekends or holidays, if needed.Job Types:...

  • Administrative Assistant

    1 week ago

    Malabon, Metro Manila, Philippines CJNH ENTERPRISES CORPORATION Full time ₱250,000 - ₱350,000 per year

    Job Description:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Assistant will play a crucial role in supporting various aspects of our organization, ensuring smooth operations and compliance with policies and regulations.Responsibilities:Manage employee records and HR databases, including personnel files,...

  • Assistant Sales Manager

    5 hours ago

    Malabon, Philippines EC Panda Full time ₱400,000 - ₱600,000 per year

    We are seeking an experienced Assistant Sales Manager with a background in managing retail stores that sell mobile phones and accessories. The ideal candidate should have leadership skills, solid experience in retail operations, and must be able to drive to different store locations as needed.ResponsibilitiesAssist the Sales Manager in overseeing the daily...

  • Admin & Executive Assistant

    5 hours ago

    Malabon, Philippines Lythaus Lighting Supply Full time ₱20,000 - ₱40,000 per year

    Job Summary:The Admin and Executive Assistant provides comprehensive administrative and executive support to management, ensuring smooth day-to-day office operations. This role involves managing executive schedules, preparing reports, assisting in administrative tasks, and handling business-related documentation such as permits and licenses. The position...

  • Administrative Staff

    2 weeks ago

    Malabon P, Philippines AUX AIR CONDITIONING Full time ₱96,000 - ₱180,000 per year

    JOB POSTING(2) Administrative StaffRecord sales and expenses transaction done on a day to day basisAssist the Sales in processing the paperworks to process the ordersPerform other clerical work assigned by the management like inventory managementJob Type: Full-timePay: From Php645.00 per dayBenefits:Paid trainingWork Location: In person

  • Assistant Restaurant Manager

    3 weeks ago

    Malabon, Philippines Jollibee Foods Corporation Full time

    Overview The Assistant Restaurant Manager (ARM) helps the Restaurant Manager (RM) in achieving sales targets by recommending promotional activities for Packaged Programs to support the sales strategy designed by the RM. Responsibilities also include assisting in the effective implementation of the store's programs. Responsibilities Assist the Restaurant...

  • Sales Admin

    1 week ago

    Malabon, Philippines Wynbert Soapmasters Inc. Full time ₱144,000 - ₱216,000 per year

    Sales SupportProcess and encode sales orders, quotations, and invoices in the systemAssist the sales team in preparing proposals, presentations, and sales reports. As needed.Monitor and track sales targets, commissions, and performance data.Customer ServiceCommunicate with clients regarding order status, delivery schedules, and after-sales concerns.Handle...

  • Sales Representative

    5 days ago

    Malabon, Philippines Fil-Chin Engineering Full time

    On-site - Malabon 1-3 Yrs Exp Bachelor Full-time Job Description We are seeking a dynamic and results-driven Sales and Marketing Associate to join our team. This role involves promoting and selling engineering equipment to industrial clients, supporting marketing campaigns, and identifying opportunities for business growth. The ideal candidate will have...