Mandarin Speaking

Job Overview:

We are seeking a skilled Mandarin Translator - Executive Assistant who will provide crucial administrative support to a Chinese executive. The ideal candidate will be fluent in Mandarin (both written and spoken), English, and Tagalog, with a strong background in executive assistant roles. This position requires a high level of professionalism, attention to detail, and the ability to handle a wide range of administrative tasks efficiently. The Executive Assistant will act as a bridge between the executive and other team members, clients, and stakeholders, ensuring smooth communication across language barriers.

Key Responsibilities:

• Executive Support & Administration:
• Manage the executive's calendar, schedule appointments, and coordinate meetings both locally and internationally.
• Organize travel arrangements, including flights, hotels, and transportation, ensuring all details are covered.
• Prepare and organize documents, reports, presentations, and correspondence in both Mandarin and English.
• Handle confidential information with discretion and maintain the privacy of the executive's business matters.
• Translation and Interpretation:
• Provide translation services for the executive, ensuring clear communication in Mandarin, English, and Tagalog during meetings, calls, and written correspondence.
• Translate documents, emails, and presentations from Mandarin to English/Tagalog and vice versa, ensuring accuracy and cultural appropriateness.
• Act as a liaison between the executive and Mandarin-speaking clients, partners, and colleagues, both verbally and in writing.
• Provide real-time interpretation during meetings, conference calls, and other business engagements.
• Communication Facilitation:
• Act as the point of contact between the executive and both internal teams and external stakeholders, facilitating smooth communication.
• Ensure the executive is informed about important updates, meetings, and events in both Mandarin and English.
• Draft, review, and send official communications in Mandarin and English, ensuring professionalism and accuracy.
• Document Management:
• Maintain and organize filing systems for confidential documents and records, both physical and digital.
• Draft and proofread business emails, memos, and other internal/external communications in Mandarin and English.
• Prepare reports, minutes, and summaries of meetings and presentations as required by the executive.
• Logistics and Event Coordination:
• Assist in organizing events, conferences, and meetings, handling all necessary logistics including location, attendees, and materials.
• Coordinate with vendors, suppliers, and event planners, ensuring that all arrangements are made smoothly and on time.
• Provide on-the-ground support for executive-related events, ensuring successful execution.
• General Administrative Tasks:
• Handle incoming and outgoing correspondence (emails, calls, packages, etc.).
• Process and manage expenses, invoices, and other financial documents as needed.
• Maintain inventory of office supplies and manage procurement as necessary.
• Assist with personal tasks for the executive, such as personal appointments, reservations, etc., if required.

Qualifications & Skills:

• Experience:
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting a senior executive.
• Previous experience providing translation or interpretation services in a professional setting is highly preferred.
• Language Proficiency:
• Mandarin: Proficient in reading, writing, and speaking Mandarin (native or fluent).
• English: Strong proficiency in reading, writing, and speaking English.
• Tagalog: Proficient in Tagalog (spoken and written).
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Familiarity with translation tools or software is a plus.
• Communication Skills:
• Excellent written and verbal communication skills in Mandarin, English, and Tagalog.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
• Organization & Time Management:
• Strong attention to detail with excellent organizational and multitasking abilities.
• Ability to manage multiple tasks efficiently, prioritize work, and meet deadlines.
• Confidentiality & Professionalism:
• Ability to handle sensitive information with the highest level of confidentiality and integrity.
• Professional demeanor and ability to work independently and as part of a team.
• Adaptability:
• Flexibility and willingness to work in dynamic environments and adjust to the needs of the executive.
• Willing to be assigned to Pasay or Paranaque location as required.