Virtual Admin Assistant

2 weeks ago

Quezon City, National Capital Region, Philippines Teamified Full time ₱250,000 - ₱500,000 per year

About Teamified

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and our people.

Client Summary:

Our client is Australia's leading publication covering technology, innovation policy, and the future of industry. We are passionate about fostering informed discussion and decision-making through high-quality journalism, events, and strategic communications.

Role:

We're seeking a proactive, detail-oriented Virtual Admin Assistant to support our client. This role spans CRM and data management, marketing administration, reporting, and operations support. It's ideal for someone with strong business acumen, tech-savviness, and the ability to collaborate with a wide range of stakeholders.

Responsibilities:

CRM, CMS & Data Management

  • Maintain and clean CRM records (remove bounces/duplicates, enrich contact details)
  • Build targeted marketing and stakeholder lists to support campaign activity
  • Manage and update CMS content (including manual processes as needed)
  • Collate and sort data from platforms such as Harvest, ASX announcements, and grant hubs
  • Organise and clean SharePoint folders and editorial image libraries

Reporting & Finance Support

  • Track and follow up on overdue Stripe subscription invoices
  • Set up and maintain Harvest projects; generate basic reports on usage
  • Support monthly reporting activities for retainer clients
  • Assist in data analysis for sponsored content and advertising reports

Content & Marketing Admin

  • Post approved content across social media platforms
  • Coordinate transcription of interviews and podcasts
  • Manage podcast uploads (Podbean, WordPress), and archive audio files to SharePoint

People & Operations

  • Provide diary management support to senior executives
  • Coordinate onboarding/offboarding for new and departing staff

Requirements:

Experience & Skills

  • Previous experience in an administrative, operations, or marketing support role
  • Comfortable using tools like CRM platforms, CMS (e.g. WordPress), Harvest, Stripe, SharePoint, and social scheduling tools
  • Strong data handling skills – able to clean, sort, and interpret information

Attributes

  • Proactive and highly organised with a sharp eye for detail
  • Professional communication skills, including when working with senior stakeholders
  • Sound judgement and ability to manage sensitive information
  • Reliable, responsive, and flexible to meet evolving business needs

Benefits


•     13th Month Pay


•     HMO


•     Leave Benefits 

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now

  • Real Estate Virtual Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Superpowers HQ Full time ₱33,600 - ₱41,600 per year

    Job Title: Real Estate Virtual Assistant (with Direct EA Experience)We're looking for Real Estate Virtual Assistants who also have direct Executive Assistant (EA) experience.Why join us?Rate: $7-10 per hourBenefits: Annual paid vacation & sick leaves, US Federal Holiday time offs, paid training, and moreMust-haves (Non-Negotiable):Bachelor's degree...

  • Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Allure Asia Inc Full time ₱150,000 - ₱250,000 per year

    Job Summary:We are looking for an organized and proactive Administrative Assistant to support daily operations. The role includes office admin tasks, business permit processing, and coordination with internal teams and external partners.Key Responsibilities:Handle office admin tasks: filing, scheduling, documentationProcess and renew business permits and...

  • Admin Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines LUCKY TWINSCALE CORP Full time ₱216,000 - ₱276,000 per year

    Admin Assistant - Managing thee daily operations of retail store, ensuring smooth daily transactions to maximize sales and minimize cost. Meet sales and profitability goal of the retail stores. Giving assistance and providing various administrative tasks that involves preparing and maintaining records.Duties and Responsibilities:1.) To handle and manage...

  • Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines 753d95aa-ff66-42c6-baa7-07d4312c4efe Full time ₱7,740,000 per year

    We are seeking an Admin Assistant to join our growing teamTo ensure success, sales administrators should have experience in a sales environment and advanced administrative skills.Admin Responsibilities:Receiving and processing purchase orders.Issuing sales transaction invoices.Verifying orders, including customers' personal information and payment...

  • Sales Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines J Essentialz Marketing Corporation Full time ₱144,000 - ₱360,000 per year

    Job Description:The Sales Admin Assistant provides administrative and clerical support to the Sales Department. This role is responsible for ensuring the smooth flow of sales operations, maintaining accurate records, coordinating with clients and internal teams, and assisting in the preparation of sales-related reports and documents.The Sales Admin Assistant...

  • Admin Assistant/Receptionist

    2 weeks ago

    Quezon City, National Capital Region, Philippines SILVERDAB CORPORATION Full time ₱150,000 - ₱250,000 per year

    Job OverviewThe Admin Assistant/Receptionist supports daily office operations and ensures smooth, professional interactions with employees, guests, and external partners. The role involves handling administrative tasks, managing communications, and assisting management to keep the office running efficiently.Duties and ResponsibilitiesGreet and assist...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Booth and Partners Pte Ltd Full time ₱400,000 - ₱600,000 per year

    Overview Cro Metrics is seeking a Virtual Assistant to provide administrative and operational support to our Growth Strategy and Business Development/Marketing functions. This role is essential to helping our client-facing and revenue-generating teams run smoothly by ensuring meetings, travel, events, and day-to-day tasks are organized and executed with care...

  • Virtual Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Booth Full time ₱300,000 - ₱600,000 per year

    Overview Cro Metrics is seeking a Virtual Assistant to provide administrative and operational support to our Growth Strategy and Business Development/Marketing functions. This role is essential to helping our client-facing and revenue-generating teams run smoothly by ensuring meetings, travel, events, and day-to-day tasks are organized and executed with care...

  • Admin Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Haribon Foundation Full time ₱200,000 - ₱250,000 per year

    Magandang arawHaribon Foundation for the Conservatory of Natural Resources Inc. is looking for Admin AssistantAdministrative SupportPerform general administrative duties including document management, scheduling meetings, preparing reports, and handling correspondence.Manage calendars, travel arrangements, and expense reports for executives or teams.Maintain...

  • Virtual Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines fd8e6ac8-e064-4cb6-a236-6ecf5ac9e9e9 Full time ₱250,000 - ₱500,000 per year

    Discover your 100% YOU with MicroSourcingPosition: Virtual AssistantLocation: 1880 Avenue Building, 1880 Eastwood Avenue Libis, Quezon CityWork setup & shift: Onsite | Night Shift You'll have:Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life...