Administrative Assistant

3 hours ago

San Juan, National Capital Region, Philippines Prestige Plate Food and Beverage Corporation Full time ₱250,000 - ₱400,000 per year
Key Responsibilities:

Administrative Support:

  • Coordinate weekly shift schedules and verify timekeeping for all in-store staff
  • Act as point of contact for manpower agency regarding attendance, memos, and incident reports
  • Maintain updated and organized files of contracts, permits, and compliance documents
  • Prepare reports, memos, and communications required by airport management or the franchisor
  • Coordinate the application and renewal of airport access passes for staff

Purchasing & Supply Management:

  • Monitor inventory levels of office and store supplies (e.g., packaging, cleaning materials, forms)
  • Prepare purchase requests and obtain quotations from accredited suppliers
  • Place and track orders, ensuring timely delivery and proper documentation
  • Maintain a log of all deliveries and supplier performance
  • Verify completeness of deliveries and coordinate with the accounting assistant for invoice processing
  • Ensure compliance with procurement policies, and maintain records of purchases

Design & Coordination:

  • Create simple layouts and marketing materials for internal or store use (e.g., posters, menus, announcements)
  • Assist in coordinating printing or digital content requirements
  • Support delivery schedules and assist in coordinating maintenance or repair services
  • Serve as liaison for external partners and service providers
Qualifications:
  • Graduate of Business Administration, Office Management, Marketing, or a related course
  • Experience or background in graphic design (e.g., Canva, Adobe Photoshop, Illustrator) is required
  • Excellent organizational skills and ability to multitask in a fast-paced environment
  • Familiarity with purchasing processes, supplier coordination, and basic inventory monitoring
  • Proficient in Microsoft Office (Word, Excel) and digital record systems
  • Good interpersonal and communication skills
  • Experience in working within an airport environment or with franchised QSRs is an advantage

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