Property Administrative Assistant

2 days ago

San Juan, National Capital Region, Philippines O.B. Montessori Center Full time ₱120,000 - ₱240,000 per year

The Property Administrative Assistant provides administrative and operational support to the school's property or facilities management team. This role helps ensure the smooth running, maintenance, and safety of the school's buildings, grounds, and equipment. The assistant coordinates work orders, vendor communications, purchasing of maintenance supplies, and record-keeping while supporting compliance with health, safety, and property regulations.

Key Responsibilities

Administrative Support

  • Provide administrative and clerical support to the Property Coordinator
  • Maintain accurate records of property maintenance, repairs, inspections, and compliance reports.
  • Prepare correspondence, reports, and schedules related to property operations.
  • Manage calendars, meetings, and work orders for maintenance and custodial staff.
  • Handle inquiries from staff, contractors, and visitors in a professional and helpful manner.

Facilities Coordination

  • Log and monitor vehicle requests and coordinate timely responses.
  • Schedule preventive maintenance, safety checks, and inspections.
  • Assist in coordinating external contractors and service providers, ensuring compliance with school policies and safety standards.
  • Track completion of property-related projects and follow up on outstanding issues.

Purchasing & Inventory

  • Process purchase orders and invoices for property-related goods and services.
  • Monitor and maintain inventory of cleaning supplies, maintenance materials, and school equipment.
  • Work with vendors to obtain quotes, compare pricing, and ensure timely delivery of supplies.
  • Assist in budget tracking for property and maintenance expenditures.

Health, Safety & Compliance

  • Maintain up-to-date records of safety inspections, fire drills, risk assessments, and equipment maintenance logs.
  • Support compliance with health, safety, and building regulations.
  • Assist in coordinating emergency procedures and communicating safety information to staff.

Communication & Coordination

  • Serve as a point of contact between the facilities team, school administration, and external contractors.
  • Support event setup and logistics within school premises.
  • Communicate effectively with teaching and administrative staff regarding property-related matters.

Qualifications

Education & Experience

  • Graduate of any 4 year course
  • Fresh graduates are welcome to apply

Skills & Competencies

  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management systems
  • Attention to detail, accuracy, and ability to manage confidential information.
  • Customer service–oriented with a positive, team-focused attitude.

Work Environment

  • Primarily office-based within the school, with occasional site visits to various facilities areas.
  • Standard school hours with flexibility for occasional after-hours events or emergencies.

Job Types: Full-time, Fresh graduate

Pay: From Php20,000.00 per month

Ability to commute/relocate:

  • San Juan (National Capital Region): Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Location:

  • San Juan (National Capital Region) (Preferred)

Work Location: In person

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