Executive Assistant

2 days ago

Manila, National Capital Region, Philippines Norwegian Maritime Foundation of the Phils. Inc. Full time ₱500,000 - ₱1,000,000 per year

Job Qualification:

  • Must be a graduate of any 4-year course, preferably Business Studies / Administration / Management or equivalent.
  • With at least 3 years of solid experience as an Executive Assistant.
  • High level of competence in the use of MS Office applications.
  • Familiarity with MS SharePoint is a significant advantage.
  • With excellent English communication skills, both oral and verbal.
  • Detail- and deadline-oriented multitasker.
  • Willing to work in Pasay City.
  • Must be willing to travel outside Metro Manila as necessary.
  • With experience in handling expat on previous job is an advantage
  • Preferably with drivers license
  • Co-terminus with the contract agreement with the CEO

Job Responsibility:

  • Maintain records / minutes of meetings within the Foundation ensuring completeness and utmost confidentiality. These involve but not limited to LEADERS, MANCOM meetings, Management Review meetings, and other meetings within the organization.
  • Coordinate with Top Management, Managers, and persons-in-charge on updates about active issues / action items and department's reports.
  • Coordinate with various teams all preparations needed for all Board of Trustees, ATEP Steering Committee and MANCOM meetings.
  • Coordinate with various teams all preparations needed for client visits to the center.
  • Draft communication letters as needed by Top Management and ensure that these are monitored, delivered, and received.
  • Ensure calendars of Top Management are synchronized preventing meeting conflicts.
  • Prepare presentation materials as needed.
  • Perform other tasks as deemed necessary by Top Management.
  • Manage schedules, meetings, and confidential records for Top Management.
  • Coordinate reports, action items, and client visits with teams.
  • Prepare meeting materials, minutes, and official correspondence.
  • Ensure smooth calendar management and prevent scheduling conflicts.
  • Handle additional administrative tasks as assigned.

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