Vice President for Administration

2 weeks ago

Bacolod City, Western Visayas, Philippines Viventis Search Asia Full time $70,000 - $120,000 per year

Job Summary:

The Head of Administration is responsible for managing the school's administrative operations, ensuring effective support services, and maintaining compliance with government regulations and internal policies. This role covers oversight of facilities, human resources, records management, procurement, safety, and other non-academic functions that enable the smooth operation of the school.

Key Responsibilities:

(1) Administrative Management

  • Oversee day-to-day administrative operations (logistics, supplies, security, utilities).
  • Manage office staff and administrative personnel.
  • Ensure timely reporting and documentation of all administrative activities.

(2) Human Resource Administration

  • Supervise HR-related tasks (recruitment, records, performance monitoring, leave management).
  • Coordinate staff development and training programs.

(3) Facilities and Asset Management

  • Maintain school facilities, grounds, and equipment.
  • Oversee repairs, renovations, and safety inspections.

(4) Finance and Procurement

  • Assist in budget preparation, monitoring, and compliance.
  • Supervise procurement processes following DepEd/CHED and school policies.

(5) Compliance and Reporting

  • Ensure compliance with government regulations (DepEd, CHED, DOLE, BFP, LGUs).
  • Prepare reports and documentation for accreditation and audits.

(6) Policy Implementation

  • Implement and enforce administrative policies and procedures.
  • Support school leadership in strategic planning and operations.

Qualifications:

Education:

  • Bachelor's degree in Public Administration, Business Administration, Management, or related field.
  • Master's degree in Education Management, Public Administration, or Business Administration (preferred or required for some institutions).

Experience:

  • At least 10 years of experience in administrative or managerial roles, preferably in an educational institution.

Skills and Competencies:

  • Strong organizational and leadership skills
  • Excellent written and oral communication
  • Knowledge of school operations and relevant government regulations (DepEd/CHED, DOLE, etc.)
  • Proficiency in Microsoft Office and administrative systems
  • Problem-solving and conflict-resolution skills
  • High ethical standards and professionalism

**Willing to relocate and report to the client's office in Negros Occidental, Visayas

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