Administrative Secretary

20 hours ago

Bacolod City, Western Visayas, Philippines South Bacolod General Hospital and Medical Center, Inc. Full time $40,000 - $50,000 per year

JOB TITLE AND SCOPE OF DUTIES

The EMPLOYEE shall assume the position of ADMINISTRATIVE SECRETARY which include the following duties and responsibilities:

a.     Assist the President in the daily administrative functions to ensure that the hospital operates smoothly.

b.     To be overall coordinator of all departments and to act as the liaison and communication line between the different department heads and the President on all matter affecting hospital operations. This is more so in the absence of the President in the hospital premises for whatever reasons.

c.     To carry out and implement all orders and decisions made by the President in his capacity as such President.

d.     In the absence of the President, and with express authorization from him, to act as the President's spokesperson

e.     Coordinates regularly with all government agencies (e.g. DOH, PHILHEALTH) for any updates in Department Orders or governing laws.

f.      Coordinates all activities of the hospital with the different department/areas.

g.     Act as liaison over medical staff and department heads.

h.     Coordinates medical and health services in relation to policies set by the Board of Directors.

i.      Ensure the hospital is in compliance with all established policies and procedures; national, local regulations; and licensing and accreditation standards.

j.      Address all issues and concerns that may arise in the hospital.

k.     Coordinates with all doctors of the Hospital.

l.      Coordinates the decking schedule of the Consultants and Junior Consultants of the Day on a daily, weekly and monthly basis.

m.   Prepare the monthly decking schedule and disseminate the information to all doctors concerned.

n.     Secures all important files pertaining to doctors.

o.     Prepares all the minutes of all meetings conducted.

p.     Arrange and prepare all meetings and meeting venue of doctors.

q.     Check the logbook for attendance of doctors and coordinate with accounting for payroll purposes.

r.      Maintains the 201 files of all doctors and updates all records.

s.     Performs other tasks as may be assigned from time to time.

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